Foundations Data Dictionary

BillingDocument__c

Label: Billing Document

Contains sales invoice and sales credit note billing documents that enable you to bill and credit customers.

Field NameField LabelCreated in VersionDescriptionTypeDefault Value
Account__c Account Pre-Spring 2018 Lookup to the Salesforce Account to which this document relates.

Looks up to: Account

Lookup
AllowRebilling__c Allow Rebilling Spring 2021 Indicates that the credit note allows rebilling.

Checkbox false
AnalysisItem1__c Analysis Item 1 Pre-Spring 2018 Used to sub-analyze billing documents and can be used to represent a number of different business concepts.

Looks up to: AnalysisItem__c
Lookup
AnalysisItem2__c Analysis Item 2 Pre-Spring 2018 Used to sub-analyze billing documents and can be used to represent a number of different business concepts.

Looks up to: AnalysisItem__c
Lookup
AnalysisItem3__c Analysis Item 3 Pre-Spring 2018 Used to sub-analyze billing documents and can be used to represent a number of different business concepts.

Looks up to: AnalysisItem__c
Lookup
AnalysisItem4__c Analysis Item 4 Pre-Spring 2018 Used to sub-analyze billing documents and can be used to represent a number of different business concepts.

Looks up to: AnalysisItem__c
Lookup
BillingAccountName__c Billing Account Pre-Spring 2018 Name of the account to appear on the billing document as the account being billed.

Text(255)
BillingCity__c Billing City Pre-Spring 2018 Text(40)
BillingCountry__c Billing Country Pre-Spring 2018 Text(40)
BillingPostalCode__c Billing Zip/Postal Code Pre-Spring 2018 Text(20)
BillingState__c Billing State/Province Pre-Spring 2018 Text(80)
BillingStreet__c Billing Street Pre-Spring 2018 TextArea
Company__c Company Pre-Spring 2018 Lookup to the associated company.

Looks up to: Company__c
Lookup
CompletionProcessTracking__c Completion Process Pre-Spring 2018 Lookup to the process tracking record to which this billing document currently relates.

Looks up to: ProcessTracking__c
Lookup
CreditNoteReason__c Credit Note Reason Spring 2020 Reason for the credit note. Can also be set on negative invoices.

Picklist:
Damaged Goods
Goods Returned
Incorrect Shipment
Overcharge
Retrospective Discount
CustomerReference__c Customer Reference Pre-Spring 2018 External customer reference.

TextArea
DateIssued__c Date Issued Pre-Spring 2018 Date on which the billing document was sent.

Date
Description__c Description Pre-Spring 2018 Description of the sales invoice or credit note.

TextArea
DiscountTotal__c Discount Total Pre-Spring 2018 The total discount of all billing document line items associated with this billing document.

Summary
DocumentDate__c Document Date Pre-Spring 2018 Date on which the document was created.

Date TODAY()
DocumentDueDate__c Document Due Date Pre-Spring 2018 Date on which payment is expected.

Date
DocumentSource__c Document Source Spring 2021 Indicates where this billing document originates from.

Picklist:
Order Management
Services
Subscriptions
DocumentStatus__c Document Status Pre-Spring 2018 Status of the billing document. The status can be Draft or Complete. When the status is complete, you can only edit the Document Due Date, Customer Reference and Description.

Picklist:
Complete
Discarded
Draft
Ready for Review
Superseded
DocumentTotal__c Document Total Pre-Spring 2018 Total value of all the billing document line items on this billing document.

Summary
DocumentTypePrefix__c Document Type Prefix Pre-Spring 2018 Formula:
IF(ISPICKVAL(DocumentType__c, "Credit Note"), "CRN", "INV")
Text
DocumentType__c Document Type Pre-Spring 2018 Indicates whether the document is a sales invoice or a sales credit note.

Picklist:
Credit Note
Invoice
Engagement__c Engagement Spring 2021 Engagement this billing document relates to.

Looks up to: ff_Engagement__c
Lookup
ExternalDocumentNumber__c External Document Number Pre-Spring 2018 Text(255)
ExternalTaxStatus__c External Tax Status Summer 2020 Status of the external tax calculation if using an external system to calculate tax on the billing document.

Picklist:
Calculated
Finalized
Not Calculated
Voided
FooterText__c Footer Text Pre-Spring 2018 Text to be shown at the end of printed billing documents.

Html(131072)
HeaderText__c Header Text Pre-Spring 2018 Text to be shown at the start of printed billing documents.

Html(131072)
IsBillingAddressValidated__c Billing Address Validated Pre-Spring 2018 Indicates whether the billing address has been validated against the addresses in the external tax calculation service.

Formula:
NOT ( ISBLANK(BillingStreet__c) && ISBLANK(BillingCity__c) && ISBLANK(BillingState__c) && ISBLANK(BillingPostalCode__c) && ISBLANK(BillingCountry__c) ) && ( BillingStreet__c = ValidatedBillingStreet__c ) && ( BillingCity__c = ValidatedBillingCity__c ) && ( BillingState__c = ValidatedBillingState__c ) && ( BillingPostalCode__c = ValidatedBillingPostalCode__c ) && ( BillingCountry__c = ValidatedBillingCountry__c )
Checkbox
IsComplete__c Is Complete Pre-Spring 2018 Formula:
ISPICKVAL(DocumentStatus__c, "Complete")
Checkbox
IsShippingAddressValidated__c Shipping Address Validated Pre-Spring 2018 Indicates whether the shipping address has been validated against the addresses in the external tax calculation service.

Formula:
NOT ( ISBLANK(ShippingStreet__c) && ISBLANK(ShippingCity__c) && ISBLANK(ShippingState__c) && ISBLANK(ShippingPostalCode__c) && ISBLANK(ShippingCountry__c) ) && ( ShippingStreet__c = ValidatedShippingStreet__c ) && ( ShippingCity__c = ValidatedShippingCity__c ) && ( ShippingState__c = ValidatedShippingState__c ) && ( ShippingPostalCode__c = ValidatedShippingPostalCode__c ) && ( ShippingCountry__c = ValidatedShippingCountry__c )
Checkbox
IsTaxCalculated__c Tax Calculated Spring 2020 Indicates if the tax has been calculated for the billing document.

Checkbox false
NetTotal__c Net Total Pre-Spring 2018 The total net value of all billing document line items associated with this billing document.

Summary
NumberOfBillingDocumentLineItems__c Number Of Billing Document Line Items Pre-Spring 2018 Number of billing document line items currently associated with this billing document.

Summary
ProcessingTaxDetails__c Creating Tax Breakdown Records Fall 2020 Indicates that tax breakdown records relating to the billing document are currently being created by a Certinia process.

Checkbox false
RelatedDocument__c Related Document Pre-Spring 2018 Lookup to the related invoice or credit note.

Looks up to: BillingDocument__c
Lookup
ReportingDocumentTotal__c Reporting Document Total Pre-Spring 2018 Total value of all the billing document line items on this billing document based on the Document Type. If the document is an invoice, the value is the same as the Document Total. If the document is a credit note, the value is calculated using the formula: Document Total * -1.

Formula:
IF (ISPICKVAL(DocumentType__c, "Credit Note"), DocumentTotal__c * -1, DocumentTotal__c)
Currency(18,2)
ShippingAccountName__c Shipping Account Pre-Spring 2018 Name of the account to appear on the billing document as the Shipping Account.

Text(255)
ShippingCity__c Shipping City Pre-Spring 2018 Text(40)
ShippingCountry__c Shipping Country Pre-Spring 2018 Text(40)
ShippingPostalCode__c Shipping Zip/Postal Code Pre-Spring 2018 Text(20)
ShippingState__c Shipping State/Province Pre-Spring 2018 Text(80)
ShippingStreet__c Shipping Street Pre-Spring 2018 TextArea
TaxPointDate__c Tax Point Date Spring 2021 The date to use for tax calculation purposes if different from Document Date.

Date
TaxValueTotal__c Tax Value Total Pre-Spring 2018 The total tax value of all billing document line items associated with this billing document.

Summary
ValidatedBillingCity__c Validated Billing City Pre-Spring 2018 Billing address city validated by the external tax calculation service.

Text(40)
ValidatedBillingCountry__c Validated Billing Country Pre-Spring 2018 Billing address country validated by the external tax calculation service.

Text(40)
ValidatedBillingPostalCode__c Validated Billing Zip/Postal Code Pre-Spring 2018 Billing address postal code validated by the external tax calculation service.

Text(20)
ValidatedBillingState__c Validated Billing State/Province Pre-Spring 2018 Billing address state or province validated by the external tax calculation service.

Text(20)
ValidatedBillingStreet__c Validated Billing Street Pre-Spring 2018 Billing address street validated by the external tax calculation service.

TextArea
ValidatedShippingCity__c Validated Shipping City Pre-Spring 2018 Shipping address city validated by the external tax calculation service.

Text(40)
ValidatedShippingCountry__c Validated Shipping Country Pre-Spring 2018 Shipping address country validated by the external tax calculation service.

Text(40)
ValidatedShippingPostalCode__c Validated Shipping Zip/Postal Code Pre-Spring 2018 Shipping address postal code validated by the external tax calculation service.

Text(20)
ValidatedShippingState__c Validated Shipping State/Province Pre-Spring 2018 Shipping address state or province validated by the external tax calculation service.

Text(20)
ValidatedShippingStreet__c Validated Shipping Street Pre-Spring 2018 Shipping address street validated by the external tax calculation service.

TextArea


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