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Setting up Company Data

Tip:

Tip

The Accounting QuickStart app is an alternative, guided method of setting up a FinancialForce company. If you cannot see an Accounting QuickStart tab, contact your administrator.

Alternatively, the Launchpad feature includes a Company Setup page to help you through this process. If you cannot see a Launchpad tab, contact your administrator.

Once you have created your initial chart of accountsA collection of general ledger accounts, entities, and analysis dimensions, organized into a reporting structure., you must set up your companyA self-balancing accounting unit within your organization. data.

The sequence of steps is as follows:

Log in to your organization as a user with accountant-level user permissions. When creating a FinancialForce company, we recommend that you are logged in as a user with accountant-level user permissions. However, if you want to create companies as a user with System Administrator permissions, you must modify the System Administrator profile so that it has visibility of the company record types "VAT", "GST", "Combined" and "SUT".

1. Navigate to the System Administrator profile detail page. From Setup, click Manage Users | Profiles and then select System Administrator.
2. Scroll down to the Record Type Settings section.
3. Click Edit next to the Companies record type.
4. Add the "VAT", "GST", "Combined" and "SUT" record types to the Selected Record Types list.
5. Set "SUT" as the default record type.
6. Click Save.

Create and activate a new FinancialForce companyA self-balancing accounting unit within your organization.. The company record includes information such as the company address and logo.
See Creating Companies or Creating Companies (Accounting QuickStart) for more information.

1. Grant yourself and other users access to this company.
   See Assigning Users to Companies for more information.
2. Set it as your current companyThe company in which you are working. This is represented by the company queue to which you, and new instances of objects you create, are assigned..
   See Setting your Current Company for more information.

Before you create a second company, disable the Grant Access Using Hierarchies setting for every company-owned objectCustom object that only exists within the context of a specific company.. To see a complete list of company-owned objects for a particular company queue, from Setup click Manage Users | Queues and then on the relevant queue name. Company-owned objects are listed as supported objects.

1. Log in to your organization as System Administrator.
2. From Setup, click Security Controls | Sharing Settings.
3. Click Edit.
4. Deselect the appropriate checkboxes for all company-owned objects.
5. Click Save.
6. Delete the corresponding list view for each company-owned object.
   See Company activation for more information.

If you are operating in a multi-currency organization, create all the company's accounting currency records. They must be an active currencyThe currencies in which your Salesforce CRM organization does business. Sometimes called 'organization' or 'org' currencies. on the underlying platform. See About Multi-Currency Mode for more information.

1. Set one accounting currencyThe currency in which your company does business. A company can have more than one accounting currency. as the company's home currencyThe main working currency of the current company. and one as its dual currencyThe currency in which your corporate headquarters reports revenue. This defaults to, and is normally the same as, the corporate currency.. They can be the same currency.
2. Set dated exchange rates for each of the associated currencies.
3. [Optional] Repeat previous steps to create other companies within your organization.
4. Create financial years and accounting periods for each company.
   See Creating Years and Periods for more information.
5. Create one or more bank account records for each company and a set of custom list views.
   See Creating Bank Accounts for more information.

Other company-owned objects that you may want to create include selection definitions used to send standard email messages, such as reminder letters, remittances or statements, to your accounts.

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