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Overriding Exchange Rates When Creating Cash Entries

In a multi-currency organization, you can override the exchange rates used for document currency and dual currency when entering sales invoices, sales credit notes, payable invoices, payable credit notes and cash entries. If you do not override a currency's exchange rate, then its current rate at the time of posting is applied. The rate used is stored on the document header upon Save, and copied to the transaction line upon Post.

How you override the exchange rates varies depending upon whether you are entering the document using Classic EditionThe view of the application that you see when you first install the base managed package. or Extended EditionThe view of the application that you see when you install one of the extension packages (such as the Cash Entry Extension package). For invoices, credit notes, and journals Extended Edition is integrated into the main package, but must be configured.. See the "Notes" section for information about line values in bank account currency.

Classic Edition

When entering the cash entry using Classic Edition:

1. Enter the document currency (Cash Entry Currency) on the document header. The document currency can be different from the bank account currency. If the document currency is the same as either home or dual, you will not be able to override the corresponding exchange rate.
2. Click the expander icon next to the document currency field. An expander panel opens with fields for the document exchange rate and dual exchange rate. The current rates are displayed for information purposes.
3. Enter the overriding exchange rates, or leave the fields blank to accept the current rates.

Extended Edition

When entering the cash entry using Extended Edition:

1. Enter the document currency (Cash Entry Currency) on the document header. If the document currency is the same as either home or dual, you will not be able to override the corresponding exchange rate.
2. In the Cash Entry Rate field, enter the overriding exchange rate for document currency.
3. In the Dual Rate field, enter the overriding exchange rate for dual currency.

Notes

• As you enter cash entry lines, the value of each line is shown in both document currency and bank account currency. When you post the cash entry, its total value is calculated in home and dual currency using the exchange rates provided.
• If you edit the Bank Account Value, any other values that share the same currency are updated to match regardless of exchange rate. This includes home and dual value, Account value and GLA value. Bank Account Value is not editable when the bank account currency is the same as the cash entry currency.
• When the bank account currency is neither home nor dual and you override the document exchange rate, the Bank Account Value is calculated using the new rate. (Changing the document rate affects the home value, and the new home value is then used to calculate the value in bank account currency.)

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