Summarized RRT to Journal Integration Overview

The Summarized RRT to Journal Integration is an integration between Revenue Management and FinancialForce Accounting. It allows you to create Accounting journals from summarized revenue recognition transactions which results in fewer lines on your journals.

Note:

This integration creates journal lines from revenue transaction summaries, not from revenue recognition transaction lines.

To set up this integration you must first set up the RRT to Journal Integrations, then you must enable the Summarized RRT to Journal Integration feature in Feature Console. For more information, see Enabling the Summarized RRT to Journal Integration.

After completing the setup, you can create journals from a revenue recognition transaction's detail page and from the list view. You can only create journals for revenue recognition transactions that have the status "Committed" and have been summarized. The journals are created with the status "In Progress". Separate journals are created for revenue and cost amounts. If a revenue recognition transaction has summaries with both revenue and cost amounts, separate revenue and cost journals are created from it.

When journals are created from summarized revenue recognition transactions, information is passed between Revenue Management and FinancialForce Accounting via Foundations. For information about which details are passed between these applications, view the publications and subscriptions for the Journal.Create message type on the Message Types tab of the Foundations Administration application. If you have custom fields on your revenue transaction summaries and you want to map their values to journal lines, add them to the CreateJournalFromSummarizedRRT publication for revenue journals, and to the CreateJournalFromSummarizedCostRRT publication for cost journals.

Each revenue recognition transaction and its revenue transaction summaries are linked to the resulting journals and journal line items by lookup fields. The revenue recognition transaction has lookups to the revenue and cost journals that have been created, and each revenue transaction summary has lookups to the corresponding revenue and cost journal line items. Similarly, the journal and journal line items have lookups to their corresponding revenue recognition transaction and revenue transaction summaries. The Journal Status and Journal Date are also recorded on the revenue recognition transaction.

Warning:

In the FFA subscription to the Journal.Create message type, the mappings for Journal Currency and Period are resolved in relation to Company. Therefore it is imperative that the settings records (in Revenue Management) for your source objects have Grouped By mapped to a field that identifies a source record's company, and that the RM Grouped Transactions feature in Feature Console is enabled. The process to create journals will fail if the correct company cannot be identified on revenue recognition transactions using the Grouped By field.