Managing Budgets

Depending on budget requirements, you can view all accounts, income, and expenses on a project and choose to delete them. You can also view financial information based on a budget or simple line group. You can use this information to prepare a Statement of Works and understand your budget margin.

You can view the budget details for amount, time, and quantity based on the different budget template type selections. This allows you to view the information directly at budget level instead of opening budget lines.

To view summary information on a budget:

1. Navigate to the budgets list or detail page and click on any budget for which you want to view the budget summary.
2. On the App tab:
   1. [Optional] Click View Amount to view the budget template amount. Only applicable for the Employee and Rate, and Rate and Quantity budget templates.
   2. [Optional] Click View Quantity to view the budget quantity summary. Only applicable for the Rate and Quantity budget template.
   3. [Optional] Click View Time to view the budget template time. Only applicable for the Employee and Rate budget template.
   4. [Optional] Click Show More to view detailed information for the budget.
   5. [Optional] Click Filter to filter the budget information based on your need. For more information, see Defining and Applying Filters in Budgets.
3. On the Details tab, view the budget title, owner, budget order number, status of the budget, associated parent, template and company, and budget currency. You can also edit the values in the fields. For more information, see Editing the Budget. You can also view budget details based on the Company Currency and Corporate currency.
4. Click View Summary to view the budget summary based on the budget lines and budget filters.
5. Use the Details and Apps toggle option to filter and view the budget summary. Click on the Drill Down feature to navigate a particular record.
6. Click Excel Document | Consolidated Budget to download and view the overall summary of all budgets.
7. Click Excel Document | Individual Budget to download budget information individually.
8. Click Budgets to go back to the Budgets detail page.
9. Click Budgets List to go back to the Budgets list page.

To update a budget, click | Edit. Navigate to the Details tab and change the fields you want to update. When you have finished, click Save.

For a complete description of the standard fields that make up a budget template, see Budgets Fields.

You can clone one or more budgets and associate them with any parent budget.

To clone an existing budget,

1. Click the budget from the list page that you want to clone.
2. Change the fields you want to update and click | Clone. A new budget is created with “Cloned” added to the budget title.

After downloading the budget lines, you can view the consolidated and sub-consolidated budgets in Microsoft Excel.

To download budget lines:

1. From the list page where you want to download the budget lines, click the budget.
2. Click Download Files. Click OK on the confirmation dialog box.
3. Browse to the file download location.

You can use the budget to import budget line details from an Excel file and save the data as a new budget line.

To create a budget line from an Excel file:

1. From the list page where you want to upload a new budget line, click the budget.
2. Click Upload Files.
3. Select the Excel file that contains the budget line you want to import from the file browser.

If you do not need to edit the line titles in Microsoft Excel, click OK. Click Cancel to update titles automatically according to the template title rule.

You can also export Excel files from your Google Drive. Before uploading an Excel file, ensure that you enable settings for the Google Drive Configuration. Click Google Drive | Upload Files and select the file and click Upload.

When there have been a change to the description, income, expenses, dimensions of the budget, parent budget app, or budget lines that have not been released, you can recalculate the budget formulas to match the changed records. When releasing budget formulas to your finance system, a budget containing business records that do not match is not released.

Warning: You cannot undo this action.

To recalculate the budget formula:

1. Click the budget from the list page.
2. Update the necessary details.
3. Click Refresh to recalculate the budget details. You can also recalculate multiple budgets.

You can restore and take the backup for any budget at any time.

1. Click the budget from the list page.
2. Click | Restore. The Backup List window displays the list of all budgets.
3. Click Restore to restore the budget. You can also view the logs for each budget by clicking the log link against the budget title.
4. Click to refresh the list of budgets.
5. Click Cancel to abort the backup list and return to the Budgets list.

To delete a budget that you no longer need:

1. Once you have located the budget you want to delete on the links or list pages, click its name to display its detail page.
2. Click | Delete. A warning message is displayed.
3. Click OK to confirm the deletion. The record gets deleted.

To define a filter:

1. Click to open the Filters panel.
2. In the FF1s - FF4s fields, select the filter's dimensions to refine it.
3. Click Apply. The filtered budgets are displayed in the App tab.

To reset all filters, click Clear at the top of the panel to reset the active filters and click Apply.

To configure the Submit for Approval button, perform the following steps:

1. In the Salesforce Help, create an approval process for the Tag object.
2. From the Planning Setup tab, click Dimensions | Budget App.
3. Select the desired created approval process from the Tag approval process pick list.
4. Click Save.