SECTIONS
Here is a description of the fields that make up a recognition transaction and its associated summary and line items. In most circumstances only the Description and Legislation Type fields are editable.
Recognition Transaction
| Field | Description |
|---|---|
| Transaction Number | Automatically generated number, such as RT-0012. |
Key: * – Mandatory field; R – Read-only; The number indicates the number of characters that are allowed in this text field, where appropriate.
| Field | Description | ||
|---|---|---|---|
| Cost Journal | If a journal was created for this transaction using the RT to Journal Integration for Cost or the Summarized RT to Journal Integration, this field provides a lookup to the journal. | ||
| Cost Journal Creation Error | Contains any errors that occurred when creating the journal in the Cost Journal field. | ||
| Cost Journal Creation State | Indicates whether the journal in the Cost Journal field was created successfully. | ||
| Cost Journal Date | Date of the journal in the Cost Journal field. | ||
| Cost Journal Status | Status of the journal in the Cost Journal field. | ||
| Description | * | 255 |
Description of this transaction. When recognizing revenue and cost against recognition schedules, this is populated automatically in the format "Rev Rec - <currency> - <recognition stream> - <recognition date>". When recognizing revenue and cost against source records (sometimes known as Actuals |
| Document Currency | R | Currency of this transaction. | |
| Error | R | Stores any error text generated when performing an action on the individual transaction, such as Save. | |
| Grouped By | The value that the source records were grouped by. Blank if grouping was not applied. | ||
| Journal | If a journal was created for this transaction using the RT to Journal Integration or the Summarized RT to Journal Integration, this field provides a lookup to the journal. | ||
| Journal Creation Error | Contains any errors that occurred when creating the journal in the Journal field. | ||
| Journal Creation State | Indicates whether the journal in the Journal field was created successfully. | ||
| Journal Date | Date of the journal in the Journal field. | ||
| Journal Status | Status of the journal in the Journal field. | ||
| Legislation Type | Optional picklist value identifying which legislation the transaction relates to. The default values available are ASC 605, ASC 606, and blank. Other values might be available if your administrator has renamed or added values to better suit your business needs. | ||
| Originating Process | Indicates how this transaction was created. If it was created by the Transfer Previously Recognized process, this value is set to Transfer Previously Recognized. | ||
| Period | R | Period in which this transaction was recognized. This field is editable if the Disable Period Validation field in the Revenue Management Settings custom setting is selected (ON). | |
| Recognition Error Log | Lookup to a log storing errors that occurred during a process that might involve multiple transactions. | ||
| Recognition Period | R | Lookup to the related recognition period. This field is editable if the Disable Period Validation field in the Revenue Management Settings custom setting is selected (ON). | |
| Recognized Date | R | Date this transaction was recognized. | |
| Status | R |
Status of this transaction, such as "In Progress", "Generating", "Committed", "Discarded", "Error" or "Replaced". A recognition transaction's status changes from "In Progress" to "Replaced" if a subsequent transaction for the same source record replaces all the lines on the original transaction leaving only the transaction header. |
|
| Summarized By | R | Comma separated list of the fields that recognition transaction lines are grouped by for summarization. Each field's API name and field label are shown. Transaction lines are always grouped by Account and Account Type, then by the fields in the Summarization Fields field set. | |
| Total Balance Sheet/Total Balance Sheet (Cost) | R | Roll-up summary of relevant recognized revenue or cost line item values. | |
| Total Income Statement/Total Income Statement (Cost) | R | Roll-up summary of relevant recognized revenue or cost line item values. |
Recognition Transaction Summary
| Field | Description |
|---|---|
| Transaction Summary Number | A system-generated number, such as RTS-0012. |
Key: All the fields listed here are read-only at this level.
| Field | Description |
|---|---|
| Cost Recognized | Calculated cost amount recognized this period. If you are using the Summarized RT to Journal Integration, this is the cost value that is passed to the Accounting journal. |
| Cost Recognized (Dual) | The Cost Recognized in dual currency. This value is calculated if Dual Currency is populated on the recognition transaction summary. |
| Cost Recognized (Home) | The Cost Recognized in home currency. This value is calculated if Home Currency is populated on the recognition transaction summary. |
| Cost Journal Line | If a cost journal was created for this transaction using the Summarized RT to Journal Integration, this field provides a lookup to the resulting journal line item. |
| Cost Journal Line Creation Error | Contains any errors that occurred when creating the journal line in the recognition transaction summary's Cost Journal Line field. |
| Cost Journal Line Creation State | Indicates whether the journal line in the recognition transaction summary's Cost Journal Line field was created successfully. |
| Dual Currency | The dual currency of the transaction lines that are included in this summary. This field is only populated if all the transaction lines in the summary share the same value, and Dual Currency is included in the Summarization Fields field set. For more information, see Specifying Summarization Criteria. |
| General Ledger Account (GLA) | The general ledger account on the transaction lines that are included in this summary. |
| GLA Type | Two lines are created per selected record: one for the income statement account and another for the balance sheet account. This field shows the type of this line: Income Statement or Balance Sheet. |
| Home Currency | The home currency of the transaction lines that are included in this summary. This field is only populated if all the transaction lines in the summary share the same value, and Home Currency is included in the Summarization Fields field set. For more information, see Specifying Summarization Criteria. |
| Journal Amount | The Revenue Recognized with its sign reversed. If you are using the Summarized RT to Journal Integration, this is the revenue value that is passed to the Accounting journal. |
| Journal Amount Dual | The Journal Amount in dual currency. This value is calculated if Dual Currency is populated on the recognition transaction summary. |
| Journal Amount Home | The Journal Amount in home currency. This value is calculated if Home Currency is populated on the recognition transaction summary. |
| Journal Line | If a revenue journal was created for this transaction using the Summarized RT to Journal Integration, this field provides a lookup to the resulting journal line item. |
| Journal Line Creation Error | Contains any errors that occurred when creating the journal line in the recognition transaction summary's Journal Line field. |
| Journal Line Creation State | Indicates whether the journal line in the recognition transaction summary's Journal Line field was created successfully. |
| Recognition Transaction | Lookup to the related recognition transaction. |
| Revenue Recognized | Calculated revenue amount recognized for this period. |
Analysis Details
This section shows the analysis information that recognition transaction lines are grouped by in addition to Account and Account Type. You cannot edit the values in these fields.
| Field | Description |
|---|---|
| Account | The Salesforce account on the transaction lines that are included in this summary. |
| Analysis Item 1-4 | Reporting values 1-4 on the transaction lines that are included in this summary. |
| Cost Center/Cost Center (Cost) | The cost center on the transaction lines that are included in this summary. |
| Primary Object Record Name | The name of the related primary object record on the transaction lines that are included in this summary. |
| Product | The Salesforce product on the transaction lines that are included in this summary. |
Recognition Transaction Lines
These are the fields installed by the Revenue Management managed package. Some custom lookup fields are added to this object during on-boarding. Once created, do not edit these lookup fields.
Key: S - Can be included in the Summarization Fields field set (for more information, see Specifying Summarization Criteria); X - Not populated on transactions created when recognizing revenue or cost against recognition schedules.
| Field | Description | |
|---|---|---|
| Account | S | Lookup to the Salesforce account on this transaction line. |
| Actual vs Forecast Record | Lookup to the Actual vs Forecast record that this recognition transaction line has been included in (if any). Only "Committed" recognition transactions are included in Actual vs Forecast records. | |
| Analysis Item 1-4 | S | Reporting values 1-4. If you are using Accounting with Revenue Management, you might want to use these fields to populate the Dimension 1-4 fields on journal line items. |
| Company | The company associated with this transaction line. | |
| Cost Amended | Indicates the cost amount recognized on the line has been amended. | |
| Cost Center/Cost Center (Cost) | S | Specific component of your chart of accounts by which your management revenue or cost accounts are sub-analyzed. Copied from the source record's recognition settings. |
| Cost Journal Line | If a journal was created for this transaction using the RT to Journal Integration for Cost, this field provides a lookup to the resulting journal line item. | |
| Cost Journal Line Creation Error | Contains any errors that occurred when creating the journal line in the Cost Journal Line field. | |
| Cost Journal Line Creation State | Indicates whether the journal line in the Cost Journal Line field was created successfully. | |
| Cost Opening Balance | X | If an amount exists in the source record's Cost Recognized to Date field before any recognition transactions are created, it is recorded in this field on the first transaction. Typically an opening balance is set when migrating data into Revenue Management. |
| Cost Opening Balance (Dual) | X | The cost opening balance, in dual currency. |
| Cost Opening Balance (Home) | X | The cost opening balance, in home currency. |
| Cost Recognized | The cost recognized this period, in document currency. If you are using the RT to Journal Integration for Cost, this is the cost value that is passed to the Accounting journal. | |
| Cost Recognized (Dual) | The cost recognized this period, in dual currency. | |
| Cost Recognized (Home) | The cost recognized this period, in home currency. | |
| Cost Recognized To Date | X | The cumulative cost recognized to date for the source record on this transaction line. This value is held in document currency and includes the Cost Recognized on this transaction line regardless of the transaction's status. |
| Document Currency | Currency of the related transaction. This is also the source record's currency. | |
| Document Rate | The exchange rate that converts the recognized amounts from document currency to home currency. An exchange rate can have up to nine decimal places but Revenue Management displays it to two decimal places. | |
| Dual Currency | S | The accounting company's dual currency. Dual currency is typically a corporate currency used for reporting purposes. |
| Dual Rate | The exchange rate that converts the recognized amounts from home currency to dual currency. An exchange rate can have up to nine decimal places but Revenue Management displays it to two decimal places. | |
| GLA Revenue/GLA Cost | General ledger account code for this revenue or cost account type: Income Statement Account or Balance Sheet Account. Copied from the source record's recognition settings. | |
| GLA Type | Two lines are created per selected record: one income statement account line and another for the balance sheet account. This field shows the type of this line: Income Statement or Balance Sheet. | |
| Home Currency | S | The accounting company's home currency. Home currency is the company's main working, and reporting, currency. |
| Journal Amount | The Revenue Recognized with its sign reversed. If you are using the RT to Journal Integration, this is the revenue value that is passed to the Accounting journal. | |
| Journal Amount Dual | The Revenue Recognized (Dual) with its sign reversed. | |
| Journal Amount Home | The Revenue Recognized (Home) with its sign reversed. | |
| Journal Line | If a journal was created for this transaction using the RT to Journal Integration, this field provides a lookup to the resulting journal line item. | |
| Journal Line Creation Error | Contains any errors that occurred when creating the journal line in the Journal Line field. | |
| Journal Line Creation State | Indicates whether the journal line in the Journal Line field was created successfully. | |
| Level 2-4 Object Record Name | Name of the related object record at Level 2, Level 3 and Level 4 in the object hierarchy. | |
| Performance Obligation | Lookup to the related performance obligation (if applicable). | |
| Period | Period in which the related transaction was recognized. | |
| Primary Object Record Name | S | Name of the related primary object record. |
| Product | S | Lookup to the Salesforce product on this transaction line. |
| Recognition Schedule Line | Lookup to the related recognition schedule line (if applicable). | |
| Recognition Template | Lookup to the related recognition template. | |
| Recognition Transaction | Master-Detail link to the related recognition transaction. | |
| Recognized Date | Date the transaction was recognized. | |
| Recognized Record Id | Id of the source record. | |
| Recognized To Date | X | The cumulative amount recognized to date for the source record on this transaction line. This value is held in document currency and includes the Revenue Recognized on this transaction line regardless of the transaction's status. |
| Revenue Amended | Indicates the revenue amount recognized on the line has been amended. | |
| Revenue Contract | Lookup to the related revenue contract (if applicable). | |
| Revenue Opening Balance | X | If an amount exists in the source record's Revenue Recognized to Date field before any recognition transactions are created, it is recorded in this field on the first transaction. Typically an opening balance is set when migrating data into Revenue Management. |
| Revenue Opening Balance (Dual) | X | The revenue opening balance, in dual currency. |
| Revenue Opening Balance (Home) | X | The revenue opening balance, in home currency. |
| Revenue Recognized | The revenue recognized this period, in document currency. | |
| Revenue Recognized (Dual) | The revenue recognized this period, in dual currency. | |
| Revenue Recognized (Home) | The revenue recognized this period, in home currency. |
Integrating Revenue Management and Accounting
These lookups are added if the Revenue Recognition Setup for Accounting feature is enabled in Feature Console.
| Field | Description |
|---|---|
| Sales Credit Note | Lookup to the sales credit note associated with this transaction line. |
| Sales Credit Note Line Item | Lookup to the sales credit note line item associated with this transaction line. |
| Sales Invoice | Lookup to the sales invoice associated with this transaction line. |
| Sales Invoice Line Item | Lookup to the sales invoice line item associated with this transaction line. |
Integrating Revenue Management and Billing Central
These lookups are added if the Enable Revenue Recognition for Billing Contracts feature is enabled in Feature Console.
| Field | Description |
|---|---|
| BC Contract | Lookup to the billing contract associated with this transaction line. |
| BC Contract Line Item | Lookup to the billing contract line item associated with this transaction line. |
| Billing Document | Lookup to the billing document associated with this transaction line. |
| Billing Document Line Item | Lookup to the billing document line item associated with this transaction line. |
Integrating Revenue Management and Professional Services Automation
These lookups are added if the Enabling Revenue Recognition for PSA feature is enabled in Feature Console.
| Field | Description |
|---|---|
| Project | Lookup to the project associated with this transaction line. |
| Milestone | Lookup to the milestone associated with this transaction line. |
| Expense | Lookup to the expense associated with this transaction line. |
| Timecard Split | Lookup to the timecard split associated with this transaction line. |
| Miscellaneous Adjustment | Lookup to the miscellaneous adjustment associated with this transaction line. |
Integrating Revenue Management and Salesforce Revenue Cloud
These lookups to Salesforce objects are added if the Revenue Cloud Connector feature is enabled in Feature Console.
| Field | Description |
|---|---|
| Credit Note | Lookup to the credit note associated with this transaction line. |
| Credit Note Line | Lookup to the credit note line associated with this transaction line. |
| Invoice | Lookup to the invoice associated with this transaction line. |
| Invoice Line | Lookup to the invoice line associated with this transaction line. |
| Order | Lookup to the order associated with this transaction line. |
| Order Product | Lookup to the order product associated with this transaction line. |
| Usage Summary | Lookup to the usage summary associated with this transaction line. |
Buttons
| Button | Description |
|---|---|
| Commit | Commits the selected recognition transaction. When used in the list view, you can commit multiple recognition transactions at once. |
| Delete | You can only delete a recognition transaction if its status is "In Progress", "Error", or "Discarded". If you need to delete a committed transaction you must discard it first. |
| Discard | Discards the selected recognition transaction and rolls back Recognized to Date values on the associated source records. The Recognition Complete field on associated source records is also deselected if it is no longer applicable. You can only discard a recognition transaction if its status is "Committed". Permission to discard recognition transactions should be restricted to administrators only. |
| Summarize | Summarizes and groups the selected recognition transaction lines by account, account type and cost center. If you cannot see this button, contact your administrator. |