Recognizing Revenue and Cost against Recognition Schedules

Read About Recognizing Revenue and Cost against Recognition Schedules before working through the steps below. Also, if you want to be able to exclude source records and their recognition schedules from being recognized, see Excluding Recognition Schedules from Being Recognized.

To recognize revenue and cost against recognition schedules:

  1. Go to the Revenue Recognition page. Each row in the Recognition Summary grid is a group of recognition schedule lines with the same company, currency, recognition stream, and period. By default, the grid shows all revenue and cost scheduled for the current period.
  2. [Optional] Click to open the Filters panel.
    • Select the periods you want to view. If you intend to recognize multiple periods they must be consecutive.
    • Filter by specific companies, currencies (multi-currency orgs only), accounts, products, and recognition streams. Note that:
      • Filtering on No Company, No Account, or No Product means that only recognition schedule lines with no value in their Company, Account or Product field will be included in the grid.
      • Leaving a filter blank means that recognition schedule lines with any value in that field will be included in the grid.
    Click Apply to refresh the grid. Only recognition schedule lines that match all the selected filters are included.
  3. Click Recognize to recognize the scheduled revenue and cost currently displayed in the grid.
  4. Select the period to commit the values into. This defaults to the latest of the selected periods. It is recorded as the Recognition Period on the transactions created by the recognition process, and its end date is recorded as the Recognized Date.
  5. Click Recognize to start the process. The process runs in the background.

You can monitor its progress from the Process Runs page. When it finishes you are notified by email with a link to the relevant process run record which is where you can find log information. 

Note:

An error message is displayed if the process cannot start because it clashes with another process that is already running.

When the process recognizes a recognition schedule line successfully:

  • The recognition schedule line's status changes from "Recognizable" to "Complete".
  • The related source record's Revenue Recognized to Date and Cost Recognized to Date fields update to include the amounts recognized on the recognition schedule line.

If you later discard the recognition transaction, these changes are rolled back.

Transactions Created by This Process

Recognition transactions created by this process are grouped by company, currency, and recognition stream.

Each transaction's document description is in the format "Rev Rec - <currency> - <recognition stream> - <recognition date>" and the originating process is set to Revenue Recognition.

Two recognition transaction lines are created for each recognition schedule line, per period: a balance sheet line and an income statement line. The GLAs for these transaction lines are derived from the source record's recognition settings.

From a recognition transaction line, you can find the related recognition schedule line via the Recognition Schedule Line lookup, and the related source record via the Recognized Record ID field.