Billing Documents Fields

The Billing Documents dataset includes calculated and non-calculated fields from the Billing Document and Billing Document Line Item objects in Billing Central, as well as other associated objects. These fields are:

Key: C – Calculated field

Billing Documents Fields

Field

 

Description
Account ID   The identification number of the account.
Account Name   The name of the account.
Accounting Transaction   Lookup to the Accounting transaction to which this billing document relates.
Analysis Item 1   Used to sub-analyze billing documents. An analysis item is created by the user and can be used to represent a number of different business concepts.
Analysis Item 2   Used to sub-analyze billing documents.
Analysis Item 3   Used to sub-analyze billing documents.
Analysis Item 4   Used to sub-analyze billing documents.
Billing Account   Name of the account to appear on the billing document as the account being billed.
Billing Address Validated   Indicates whether the Billing Address has been validated successfully against the addresses in Avalara AvaTax
Billing City   The city portion of the account billing address.
Billing Country   The country portion of the account billing address.
Billing Document GLA C The GLA for the Billing Document. If no value is available for the Product GLA Override field on the billing document line item, then the value specified in the Sales Revenue Account field on the product associated with the billing document line item is used instead.
Billing Document ID   The identification number of the billing document to which the billing document line item belongs.
Billing Document Line ID   The identification number of the billing document line item.
Billing Document Status   Status of the billing document to which this billing document line item belongs.
Billing State/Province   The state portion of the account billing address.
Billing Street   The street portion of the account address.
Billing Zip/Postal Code   The zip or postal code portion of the account billing address.
Company ID   The identification number of the company specified on the billing document.
Company Name   The name of the company specified on the billing document.
Consolidated   Indicates whether the document is a consolidated billing document.
Contract ID   The identification number of the contract to which the billing document belongs.
Contract Name   The name of the contract to which this billing document relates.
Contract Status   Formula field containing the status of the contract to which this billing document line item belongs.
Contract Type   Type of contract to which this billing document line item belongs.
Currency   Currency of the billing document.
Customer Reference   External customer reference.
Date Issued   The date on which the billing document was sent to the customer.
Description   Description of the billing document.
Discount Total   The total discount for this billing document line item.
Document Date   Date on which the document was created.
Document Due Date   Date on which payment is expected.
Document Line   Number of this billing document line item.
Document Number   Number of the billing document.
Document Rate   The exchange rate to use to convert from document currency to home currency.
Document Type   Indicates whether the document is an invoice or a credit note.
Document Type Prefix   The type of billing document, for example invoice or credit note.
Dual Rate   The exchange rate to use to convert from home currency to dual currency.
End of Period   Last day of the billing period for this billing document line item.
External Document Number   The external document number is a unique identifier for the document.
FFA Company ID   The identification number of the company created in Accounting.
Footer Text   Rich text to be included in the footer of the billing document PDF.
Header Text   Rich text to be included in the header of the billing document PDF.
Included in Contract Total Billed   Indicates whether the Total Value of the related billing document line items is included in the Total Billed field of the related contract line items.
Is Complete   Sets the status of the billing document to "Complete".
Match Type   Match Type of the Accounting transaction to which this billing document line item relates.
Net Value   Total value of this billing document line item before tax to two decimal places.
Net Value Before Discount   The net value of the billing document line item before the discounts are applied.
Net Value Override   Contains the value that the Net Value is overridden with.
Outstanding Value   Outstanding Value of the Accounting transaction to which this billing document line item relates.
Payment Status   Payment Status of the Accounting transaction to which this billing document relates.
Period Override   Name of the Accounting period to use when posting the billing document. If this field is left blank, the period is derived from the billing document's document date.
Plan Name   Lookup to the plan to which this billing document line item belongs.
Posting Error   Error that occurred while posting this billing document.
Posting Status   Posting status for this billing document.
Product ID   The identification number of the product specified on
Product Name   The name of the product.
Quantity   Number of items included in this billing document line item to six decimal places. This is used to calculate the Total Value of the billing document line item.
Related Document   Lookup to the related billing document or credit note.
Reporting Net Value  

The total value of the billing document line item.
Reporting Net Value Dual C

The value of the billing document line item in the dual currency rate.

This is derived by identifying:

  • The reporting net value number stored on the billing document line item on the billing document.
  • The dual document rate stored on the billing document.

The dual document rate is then calculated. If a dual document rate is specified, the reporting net value number is multiplied by that rate. If no dual document rate is specified, then its value is set as 0. This value is then multiplied by the reporting net value number.
Reporting Net Value Home C

The value of the billing document line item in the home currency rate.

This is derived by identifying:

  • The reporting net value number stored on the billing document line item on the billing document.
  • The home document rate stored on the billing document.

The home document rate is then calculated. If a home document rate is specified, the reporting net value number is multiplied by that rate. If no home document rate is specified, then its value is set as 0. This value is then multiplied by the reporting net value number.

Reporting Tax Value 1   Tax Value of the corresponding Tax Rate based on the Document Type of the billing document.
Reporting Tax Value 2   Tax Value of the corresponding Tax Rate based on the Document Type of the billing document.
Reporting Tax Value 3   Tax Value of the corresponding Tax Rate based on the Document Type of the billing document.
Reporting Tax Value Total   Total tax for the billing document line item based on the Document Type of the billing document.
Reporting Total Value   Total Value of this billing document line item including tax based on the Document Type of the billing document.
Shipping Account   Name of the account to appear on the billing document as the Shipping Account.
Shipping Address Validated   Indicates whether the Shipping Address has been validated successfully against the addresses in Avalara AvaTax.
Shipping City   City portion of the shipping address for this billing document.
Shipping Country   Country portion of the shipping address for this billing document.
Shipping State/Province   State/Province portion of the shipping address for this billing document.
Shipping Street   Street portion of the shipping address for this billing document.
Shipping Zip/Postal Code   Zip/Postal Code of the shipping address for this billing document.
Start of Period   First day of the billing period for this billing document line item.
Tax Rate 1   Tax rate to use when calculating tax for this billing document line item.
Tax Rate 2   Tax rate to use when calculating tax for this billing document line item.
Tax Rate 3   Tax rate to use when calculating tax for this billing document line item.
Tax Rate Total   Total tax rate for the billing document line item.
Tax Value 1   Tax value calculated from the corresponding tax rate using the formula: Net Value * (Tax Rate / 100).
Tax Value 2   Tax value calculated from the corresponding tax rate using the formula: Net Value * (Tax Rate / 100).
Tax Value 3   Tax value calculated from the corresponding tax rate using the formula: Net Value * (Tax Rate / 100).
Tax Value Total   Total tax for the billing document line item to two decimal places.
Total Value   Total Value of this billing document line item including tax to two decimal places.
Unit Price   Price of one item for the billing document line item to nine decimal places. This is used to calculate the Total Value of the billing document line item.
Year   Accounting year to which this billing document relates.