Sourcing Request Fields

Here is a description of the fields available on a sourcing request.

Key: * – Mandatory field

Field Name  

Description

 

Sourcing Request Number

   The number assigned to this sourcing request.

Solicitation Type

 * This defines the expected returned responses from solicited Suppliers.

Response Due By

 * The date and time that the response is due by. After this date and time, responses will not be accepted.

Status

 * The status of the sourcing request. The possible values are: "None", "Open", "Approved", "Revised", "Converted to Purchase Order", "Closed".

Quote Valid Until Date

   The date until which the quote is valid.

Currency Master

 * The currency for the quote response.

Ship Via Method

   The method used for the shipping of the requisitioned items.

Buyer

   The user who is responsible for this sourcing request.

Deliver to Warehouse

   The warehouse the goods will be delivered to.

Payment Terms

   The payment terms you will use to pay for the requisitioned items.

Considered Taxable?

   If selected, the requisitioned items are considered as taxable.

FOB

   The FOB (Free On Board) code for this sourcing request.

Freight Terms

   The freight terms for the requisitioned items.

Supplier Agreements

   If selected, the system looks for open supplier agreements for the requisitioned items.

Purchase History

   If selected, the system looks for the purchase order history for the requisitioned items.

Expired Quotes

   If selected, the system looks for open quotes for the requisitioned items.

Drop Ship?

   If selected, anything being quoted will be drop shipped.

Drop Ship Name

   The name for the drop shipment.

Drop Ship Line 1

   Address to which items are to be drop shipped.

Drop Ship Line 2

  

Drop Ship City

  

Drop Ship Zip / Postal Code

  

Drop Ship State / Province

  

Drop Ship Country

  

Budget

   This is a guidance number to the procurement agent as to how much the requisition requirements are budgeted for.

Sourcing Request Line Fields

Here is a description of the fields available on a sourcing request line.

Key: * – Mandatory field

Field Name  

Description

 

Deliver to Warehouse

   The warehouse the goods will be delivered to. If a warehouse has already been specified on the sourcing request, you can leave this field blank to automatically populate it with the warehouse value of the sourcing request.

Sourcing

 * The sourcing request this sourcing request line is associated with. If you create the sourcing request line from a sourcing request this field is automatically populated.

Sourcing Request Line Number

   The number assigned to this sourcing request line.

Requisition Line Item

   The requisition line item this sourcing request line is associated with.

Line Number

   The number that corresponds to this line in relation to the total number of lines in the sourcing request. For example, for the first added line, the value will usually be 1.

Item Master

   The requisitioned item. Use this Item Master field for items that are currently in the system.

Item Number - New

   The item number of the new requisitioned item. Use this Item Number field for items not currently in the system.

Condition

 

 The condition code of the requisitioned item.

Item Description - New

   The description of the new requisitioned item. Use this Item Description field for items not currently in the system.

Quantity Required

   The item quantity you require.

Item Exists in Item Master

   The checkbox is selected when the item exists in the Item Master. It is set automatically by the system.

Requested Delivery Date

   The date you require the requisitioned item to be delivered.

Drop Ship?

   If selected, anything being quoted will be drop shipped.

Drop Ship Name

   The name for the drop shipment.

Drop Ship Line 1

   Address to which items are to be drop shipped. If a drop ship address has already been specified on the sourcing request, you can leave these fields blank to automatically populate them with the shipping address values of the sourcing request.

Drop Ship Line 2

  

Drop Ship City

  

Drop Ship State / Province

  

Drop Ship Zip / Postal Code

  

Drop Ship Country

  
Budget   This is a guidance number to the procurement agent as to how much the requisition requirements are budgeted for.
Government Contract Number   The government contract number this Souring Activity supports.
Charge Number   The authorized charge number used for this purchase.
DPAS Rating   The Defense Priorities and Allocations System Rating for Government Contract.

Buttons

Button Name Description
Source Requirements Click to search for any existing purchase orders, expired supplier quotes, and supplier agreements for the requisitioned items. This enables you to check previous prices and conditions that you may be interested in. You can select the displayed result that you are most interested in and create an RFQ based on your preferred conditions.
Deliver All Requests Click to send an email to suppliers with all the requests in a sourcing request.
Evaluate Supplier Responses Click to open a page displaying the information from each sourcing response record. This enables you to compare responses from different suppliers. You can select the response that you are most interested in and create a purchase order based on the selected response.