Grouping Assets
You can use asset groups and sub-groups to organize your fixed assets into logical groups. For example, if you have acquired assets for a specific project you can group them together in a Project group. You can then record accumulated depreciation for the Project group in the general ledger.
You can create depreciation books at group or sub-group level. This allows you to easily apply the same depreciation rules to fixed assets that are added to the group or sub-group. When a fixed asset inherits a depreciation book from its group or sub-group, a copy of the book (prefixed with 'Copied_') is linked to the asset.
Pushing to Assets
When you create a new depreciation book at group or sub-group level, you can automatically copy the book to related assets within that group or sub-group. To do this, click Push to Assets on the depreciation book detail page.
When you edit an existing depreciation book at group or sub-group level, you can automatically apply the changes to copies of the book linked to related assets within that group or sub-group. To do this, click Push to Assets on the depreciation book detail page. If the changes mean that an asset's depreciation schedules need to be regenerated, a message informs you that it is necessary to regenerate depreciation schedules for one or more asset level books.
Changes to an accounting depreciation book are not pushed if:
- The accounting depreciation book at asset level contains active depreciation schedules
- The group of sub-group has more than 1,750 assets assigned
Upon completion, the Push Results page lists the assets that were successfully updated and any that could not be updated.
Notes about Inheritance of Depreciation Books
- A fixed asset inherits depreciation books from its sub-group unless there are no books at the sub-group level, then it inherits depreciation books from its group.
- If a fixed asset has inherited a book from its group, and you then push a new book from its sub-group, the asset inherits both books.
- A sub-group does not inherit books from its parent group.