Budget Fields

Professional Services Cloud

Here is a description of the fields that make up a budget record. Some of these fields might not be visible or editable at all times, or in all package combinations.

Key: * – Mandatory field

Field   Description
Account   Lookup to the related account.
Admin Global Edit   Select to make the changes global. This includes changes to the budget's projectClosed, resourceClosed, currency, and date regardless of whether Include in Financials is selected. To use this option, set Actuals Calculation Mode to Scheduled.
Amount * Amount of budgetClosed.
Amount Consumed   The monetary amount of this budget that has been consumed, excluding the Expense Amount.
Approved   Indicates this budget is approved.
Approved for Billing   Indicates whether the budget is approved for billing. This field must be checked prior to Billing Generation. Your administrator can set up an approval process, field update, or trigger to automatically manage this field setting based on defined criteria.
Approver   The current approver of the timecardClosed.
Audit Notes   Audit notes for the business transaction.
Note:

We recommend that you include audit notes for every business transaction.

Bill Date   Bill date for the budget.
Billable   Indicates whether the budget is billable.
Billed   Indicates whether the budget has been included in a billing eventClosed.
Billing Event Invoiced   Indicates whether the customer has been invoiced for the amount on the timecardClosed budgetClosed.
Billing Event Item   Lookup to the related billing event.
Billing Event Released   Indicates whether the billing event associated with the budget has been released.
Billing Event Status   Status of the billing event associated with the budget.
Billing Hold   Indicates whether billing for the budget is on hold. When selected, the budget cannot be billed and is not included when generating billing events.
Budget Header   Lookup to the parent budget header to which the budget relates.
Budget Name * Name of the budget. Make it identifiable to the project and its budget type. We recommend you make budget names unique within the project they relate to.
Customer Reference   The customer purchase order number that this budget represents. If this budget is used by a budget allocation that's assigned to business records, when those records are billed the customer reference is copied to the generated billing events and billing event items. This means that when the billing events are released to your finance system for invoicing, the customer reference is included on the invoices. This enables your customers to identify which purchase order an invoice relates to. For more information, see Setting up PSA to Track Consumption of Individual Budgets.
Description   Description of this budget.
Effective Date * Date this budget becomes effective.
Eligible for Billing   Indicates whether the budget is in a state that is eligible for billing event generation. In addition to this, Approved for Billing may need to be selected depending on the global configuration that your administrator has set.
Exclude from Billing   Indicates whether the business recordClosed is to be excluded from billing. You can override this setting on child objects such as a timecard splitClosed and an expenseClosed.
Expense Amount   Amount of additional expense.
Expense Transaction   Transaction ID for the cost associated with the budget.
Include In Financials   Indicates this budget's numbers should be included in financial roll-ups to projects and RPGs.
Invoice Date   Invoice date for the budgetClosed.
Invoice Number   Number of the related invoice.
Invoiced   Indicates the budget has been invoiced.
Opportunity   Lookup to the related opportunity.
Override Project Region/Practice/Group   Overrides the Project/Region/Practice/Group to which the transactions on a miscellaneous adjustment roll up to for Project/Region/Practice/Group actuals.
Override Project Region/Practice/Group Currency Code   Currency code of the currency selected on the Override Project Region/Practice/Group.
Pre-Billed Amount   Amount billed and received earlier.
Note:

There are two versions of this field. Use the field with a length of 16,2. Remove the other version of this field from your page layout.

Pre-Billed Transaction   Transaction ID for the billed and received earlier.
Project * Lookup to the related projectClosed.
Status * Draft, Open, Approved or Rejected.
Total Amount   Budget amount plus the Expense Amount.
Transaction   Transaction ID for the budget.
Type * You can choose one of the following budget types:
  • Customer Purchase Order Change Request
  • Internal Budget Change Request
  • Internal Budget
  • Vendor Purchase Order
  • Vendor Purchase Order Change Request
  • Work Order
  • Work Order Change Request.

Accounting Connector

If PSA – Accounting Connector is installed in your org, additional fields are available on the Budget object. For more information, see Budget Fields.