Budget Fields

Here is a description of the fields that make up a budget record. Some of these fields might not be visible or editable at all times, or in all package combinations.

Key: * – Mandatory field

Field		Description
Account		Lookup to the related account.
Admin Global Edit		Select to make the changes global. This includes changes to the budget's project A collection of activities and related items to be managed over a defined time range, such as timecards, expenses, milestones and budgets., resource A contact that works on a project., currency, and date regardless of whether Include in Financials is selected. To use this option, set Actuals Calculation Mode to Scheduled.
Amount	*	Amount of budget An amount used to manage expenditure on customer purchase orders, internal budgets, outbound vendor purchase orders and work orders. A budget must be associated with a project..
Amount Consumed		The monetary amount of this budget that has been consumed, excluding the Expense Amount.
Approved		Indicates this budget is approved.
Approved for Billing		Indicates whether the budget is approved for billing. This field must be checked prior to Billing Generation. Your administrator can set up an approval process, field update, or trigger to automatically manage this field setting based on defined criteria.
Approver		The current approver of the timecard A mechanism for logging time against a project or an assignment..
Audit Notes		Audit notes for the business transaction. Note: We recommend that you include audit notes for every business transaction.
Bill Date		Bill date for the budget.
Billable		Indicates whether the budget is billable.
Billed		Indicates whether the budget has been included in a billing event A means of generating billing information that can be fed into a financial system.
Billing Event Invoiced		Indicates whether the customer has been invoiced for the amount on the timecard A mechanism for logging time against a project or an assignment. budget An amount used to manage expenditure on customer purchase orders, internal budgets, outbound vendor purchase orders and work orders. A budget must be associated with a project..
Billing Event Item		Lookup to the related billing event.
Billing Event Released		Indicates whether the billing event associated with the budget has been released.
Billing Event Status		Status of the billing event associated with the budget.
Billing Hold		Indicates whether billing for the budget is on hold. When selected, the budget cannot be billed and is not included when generating billing events.
Budget Header		Lookup to the parent budget header to which the budget relates.
Budget Name	*	Name of the budget. Make it identifiable to the project and its budget type. We recommend you make budget names unique within the project they relate to.
Customer Reference		The customer purchase order number that this budget represents. If this budget is used by a budget allocation that's assigned to business records, when those records are billed the customer reference is copied to the generated billing events and billing event items. This means that when the billing events are released to your finance system for invoicing, the customer reference is included on the invoices. This enables your customers to identify which purchase order an invoice relates to. For more information, see Setting up PSA to Track Consumption of Individual Budgets.
Description		Description of this budget.
Effective Date	*	Date this budget becomes effective.
Eligible for Billing		Indicates whether the budget is in a state that is eligible for billing event generation. In addition to this, Approved for Billing may need to be selected depending on the global configuration that your administrator has set.
Exclude from Billing		Indicates whether the business record Timecard Split, Expense, Milestone, Miscellaneous Adjustment or Budget is to be excluded from billing. You can override this setting on child objects such as a timecard split A whole timecard or part of a timecard. and an expense A record of expenses incurred by resources assigned to a project or opportunity..
Expense Amount		Amount of additional expense.
Expense Transaction		Transaction ID for the cost associated with the budget.
Include In Financials		Indicates this budget's numbers should be included in financial roll-ups to projects and RPGs.
Invoice Date		Invoice date for the budget An amount used to manage expenditure on customer purchase orders, internal budgets, outbound vendor purchase orders and work orders. A budget must be associated with a project..
Invoice Number		Number of the related invoice.
Invoiced		Indicates the budget has been invoiced.
Opportunity		Lookup to the related opportunity.
Override Project Region/Practice/Group		Overrides the Project/Region/Practice/Group to which the transactions on a miscellaneous adjustment roll up to for Project/Region/Practice/Group actuals.
Override Project Region/Practice/Group Currency Code		Currency code of the currency selected on the Override Project Region/Practice/Group.
Pre-Billed Amount		Amount billed and received earlier. Note: There are two versions of this field. Use the field with a length of 16,2. Remove the other version of this field from your page layout.
Pre-Billed Transaction		Transaction ID for the billed and received earlier.
Project	*	Lookup to the related project A collection of activities and related items to be managed over a defined time range, such as timecards, expenses, milestones and budgets..
Status	*	Draft, Open, Approved or Rejected.
Total Amount		Budget amount plus the Expense Amount.
Transaction		Transaction ID for the budget.
Type	*	You can choose one of the following budget types: Customer Purchase Order Change Request Internal Budget Change Request Internal Budget Vendor Purchase Order Vendor Purchase Order Change Request Work Order Work Order Change Request.

Accounting Connector

If PSA – Accounting Connector is installed in your org, additional fields are available on the Budget object. For more information, see Budget Fields.