Here are some examples of actions you can take if something has gone wrong during check printing and you need to adjust the check numbers allocated to individual payments.
All examples are based on a list of checks numbered 000200 to 000209.
A specific check was spoiled
If a single check was spoiled, type the next valid check number over the number of the spoiled check and tab out. Do NOT click Renumber Down in this context.
The number of the spoiled check appears in the list of void checks. The new check number is removed from the list of available check numbers in the active check range.
For example, check number 000204 is spoiled. Type the next number in sequence, 000210, over 000204 and tab out.
The intervening check numbers are unaffected. Check number 000204 now becomes a void check.
All the checks after a specific check were spoiled
If all checks from a specific check onwards were spoiled:
- Type the next valid check number over the number of the first spoiled check.
- Click Renumber Down.
All check numbers from the edited check number down are automatically replaced with a sequence of check numbers starting with the next available check number.
For example, five checks 000205 to 000209 are all spoiled. Type the next available number in sequence, 000210, over the first spoiled check 000205, then click Renumber Down.
Check numbers 000205 to 000209 are all replaced by five new check numbers 000210 to 000214. Check numbers 000205 to 000209 all become void checks.
The print run was aborted immediately after a single check was spoiled
If a printed check was spoiled, but the printer was immediately stopped before any other checks were damaged. The print was successfully restarted for the next check in sequence.
- Type the next valid check number over the number of the spoiled check.
- Click Renumber Down.
All check numbers from the edited check number down are automatically replaced with a sequence of check numbers starting with the next valid check number.
For example, check 000204 was spoiled but the printer was immediately stopped.
Type 000205 over the number of the spoiled check, 000204, then click Renumber Down.
Check numbers 000204 to 000209 are all replaced by check numbers 000205 to 000210. Check number 000204 becomes a void check.
A check number used during a manual check (cash entry or journal) payment process needs to be accounted for
If the print check process was successful, but a check is missing. It was used and sent out as part of a manual (cash entry
A record of money received from, or refunded to, your customers, often in the form of cash or a check. Also used to record payments to and refunds from vendors. or journal) payment process. The check number is still available in the active check range.
To account for this missing check:
- Type the next valid check number over the number of the missing check.
- Click Renumber Down.
- In the void checks section, select the Cash Entry or Manual Check checkbox, as appropriate, to indicate that this check was involved in a manual check payment.
All check numbers from the edited check number down are automatically replaced with a sequence of check numbers starting with the next check number.
For example, check number 000200 was used in a cash entry payment process. However because the check number is still available in the active check range, it is allocated to the first vendor in the check numbering page. The checks were printed successfully using stationery 000201 to 000210.
Type 000201 over the check used by the manual process, 000200, then click Renumber Down.
The whole list of check numbers, 000200 to 000209, is replaced by the check numbers 000201 to 000210. Check number 000200 is marked as a "void" check. Now, select the Cash Entry or Manual Check checkbox as appropriate.