Receipts
More about the home page.
- In the View section, select an appropriate list view from the drop-down list to go directly to that list page, or click Create New View to define your own custom list view. List views let you display a list of records that match specific criteria.
- In the Recent section, select an item from the drop-down list on the right to display a brief list of the top records matching that criteria. The choices are listed in the table that follows.
- From the list, you can click any return material number to go directly to its detail.
- Click New to create a new return material authorization.
| Recent Choice | Description | |
|---|---|---|
| Recently Viewed | The last 10 or 25 records you viewed, with the most recently viewed item listed first. This list is derived from your recent items and includes records owned by you and other users. | |
| Recently Created | The last 10 or 25 records you created, with the most recently created item listed first. This list only includes records owned by you. | |
| Recently Modified | The last 10 or 25 records you updated, with the most recently updated item listed first. This list only includes records owned by you. |
The Receipts tab allows you to create a receipt for incoming items to a warehouse to acknowledge that those items have been received. You can create a receipt for items received as part of:
- a purchase order
- an inbound transfer of items to the warehouse from another warehouse
- an expected return of items from a customer
- an expected exchange of items from a customer
Internal Purchase Order Line Receipts
Not all internal purchase order lines can be received. This is because some line record types are used to record costs, charges or services that are not delivered. For instance, the logistics record type is used for purchase order lines where there is a cost associated with a specific item or items, but the cost in isolation is not a deliverable and can't be received.
The following table shows which of the purchase order line record types require a receipt:
| Purchase Order Line Record Type | Description |
Receipt Required |
|---|---|---|
| Blanket Order | This is a line that is based on an existing agreement with the supplier. | Yes |
| Capital Equipment | This type of line item is used to purchase capital equipment. The incoming equipment goes through a receiving process, but it does not become part of inventory. | Yes |
| Category | This type of line is used for purchases based on categories. You can associate the goods or services that you are purchasing with a category such as software, food and drinks, or office supplies. Category lines can be received either by quantity or amount. |
No |
| Contractor |
This purchase order line type is used to purchase an agreement type service. For example, software licensing, advertising, repair services or another service required by your company. Contractor purchase order lines do not require a receipt as services are not received into warehouses. |
No |
| Description | This type of purchase order line is used to buy something based on a description. This is usually for an item that has no item master set up or an item that will not become part of your capital equipment portfolio. This type of item will be consumed or utilized by your organization and won't be subject to depreciation. This line type can be received as required. Description lines can be received either by quantity or amount. |
No |
| Item | A purchase order line to purchase goods or services that have an item master set up. | Yes |
| Logistics | This type of line is used to enter a purchase cost incurred in association with a specific item or items. Items must be allocated to the line. | No |
| Misc. Charge | This line is used when miscellaneous charges are applicable (e.g., special handling charge for refrigeration, fuel excess fees). They should be created as a separate line item on the purchase order. | No |
| On-Site Service | This type of line is used for costs of service performed by a service provider on-site. Not to be used when an item is sent out for service or when service is done by internal personnel. | No |
| Service | This type of line is used for service type purchase orders, where one or more items are shipped out for a service and received back into inventory following the service. | Yes |
Amount-Based Receiving for Category and Description Purchase Order Lines
Unlike other purchase order line types which can only be received by quantity, purchase order line items of type "Category" and type "Description" can be received either by quantity or amount. Amount-based receiving enables you to receive based on the value of the goods or services being purchased.
When a purchase order line is received by amount, both the Amount and Quantity fields on the related receipt line are populated. Many related Order and Inventory Management processes are quantity- based, so once you provide a receiving amount for the purchase order line when creating the receipt, we also calculate the quantity in order to ensure all these processes work consistently and accurately. The Quantity field is calculated by dividing the received amount by the unit cost indicated on the purchase order line. For example, if you have a purchase order line with a unit cost of 10 and you are receiving an amount of 150 for this purchase order line, the Quantity field on the receipt line will have a value of 15.
For more information about how to receive purchase order lines by amount, see Creating Purchase Order Lines with Amount-Based Receiving and Creating a Purchase Order Receipt.