Editing Journals

ERP Cloud

To update selected details on an "In Progress" journal, click Edit on a journal detail, list page, or Journal Lightning page at any time prior to posting, and then change the fields you want to update. In some organizations you may need to return to Classic EditionClosed to make the changes. In this case, click Classic Edit instead.

In Lightning to identify the editable fields on journal line items, hover over the fields. if is displayed, it means that field is editable or amendable if the journal is posted.

We do not recommend changing a default value if it is applicable to the line item that you want to add or edit.

For a full description of the standard fields that make up a journal, see Journal Fields and Journal Line Item Fields.

For information about maintaining the lines on an existing journal, see Journal Line Items.

Note:

If the "In Progress" journal is part of a reversing journalClosed pair, you should be aware that a change to one of these journals is not automatically reflected in the other journal. If you need to make a change before posting, you must make the same change to both sides. You can tell whether a journal forms part of a reversing journal pair by looking for its reversing journal number (or source journal number) on its Journal Detail section. You can use these journal numbers as a link to move between corresponding detail pages.

You cannot edit the details of an income scheduleClosed journal, even when it is "In Progress".

Amending a posted journal

You must be in Classic EditionClosed to amend a posted journal. However, you cannot amend a journal that has been canceled. You can also amend a journal from the Journal Lightning page.

The changes that you make are also automatically reflected in both the related transactionClosed and the appropriate balances. The type of balances that are updated automatically depend on how your organization has been configured.

Note 1:

The ability to edit custom fields that have been set up for sub-analysis mapping is controlled by the Enable Edit Sub-Analysis (after posting) field in the Accounting Settings custom setting. If you cannot edit these fields on a posted document, contact your administrator.

Notes:
  • The ability to edit dimensions on a posted document is controlled by the Enable Edit Dimensions (after posting) field in the Accounting Settings custom setting. If you find you cannot edit dimensions on a posted document, contact your administrator.
  • If you edit a pre-existing dimension on a posted document, the new one must have the same currency as before, or be home, document or dual currency. If you add a new dimension to a posted document where one didn't exist previously, it must be in document, home or dual currency.
  • You cannot edit dimensions on a posted document if its period is closed. This validation is unaffected by the custom setting.
  • You can use the standard Salesforce tracking field history feature on the transaction line item custom object to track changes to these fields. See the Salesforce Help for more information. Remember to add the Transaction Line Item History related list to your page layout.
Warning:

Amendments that you make to a posted source document with intercompany lines are not passed through to the destination document.