Generating Year End Accounting Playbooks

The Year End Playbooks functionality helps you to verify in one place that all prerequisites are met before the Year End process begins.

Before You Start

To start using Year End Accounting Playbooks take the following actions:

Ensure the Accounting package version is Summer 2024 or later.
Perform the feature steps in the Accounting Playbook Enhancements feature in the Feature Console. For more information, see Enabling the Accounting Playbook Enhancements Feature.

Getting Started

To ensure all prerequisite tasks are completed before launching the Year End process, we recommend using the Default Year End Playbook Template to create your Year End Accounting playbook. The Default Year End Playbook Template contains the Year End tasks to complete before launching the Year End process. Each task includes instructional guidance and can be modified or expanded with additional tasks to meet specific needs. You may also create playbooks manually.

Diagram showing the process to create a Year End Playbook

To create a Default Year End Playbook template:

From the App Launcher, navigate to Manage Accounting Playbooks.
In the Action panel, click Create or Restore a Default Year End Playbook Template.
Select the Default Year End Accounting Playbook Template and click Launch.

Once the Default Year End Playbook template has been created, perform the following steps to generate a Year End Playbook:

From the App Launcher, navigate to Manage Accounting Playbooks.
Click Generate Year End Playbooks in the Action tab. The Generate Year End Playbooks window displays.
Select an Accounting Year End Playbook template and click Next.
The available companies and years are displayed. Select one or more companies to create the playbooks. You can filter the list by searching for specific years, company, or year end date.
Click Generate. You will receive an email when the process is complete.

Once generated, you can access the Year End Playbook launched by clicking Accounting Playbooks from the Navigation tab.

Adding Tasks

In the Task Portfolio tab you will get the default tasks that you must complete before running the Year End process.

Year End Default Tasks
Tasks	Description
Suspense and Retained Earning GLAs	Use this Accounting Playbook Task Template to ensure that the Suspense and Retained Earnings GLAs are specified for the selected year before running the Year End Process.
Document Status	Use this Accounting Playbook Task Template to check the status of documents for the selected year before running the Year End Process.
Special Period Status	Use this Accounting Playbook Task Template to check the special periods for the selected year before running the Year End Process.
Previous Year Adjustments	Use this Accounting Playbook Task Template to check the adjustment status of the closed years prior to the selected year before running the Year End Process.
Previous Year Status	Use this Accounting Playbook Task Template to check the status of any open years prior to the selected year before running the Year End Process.
Check Custom Validations	If you have activated Custom Validations or Flows on the Journal, Journal Line Item, Transaction and Transaction Line Item objects, you can encounter errors when creating year-end journals. They can also lead to CPU timeout issues if not deactivated.

To add your tasks to the playbook, click New from the Related tab.

Validating Tasks

If you have created a playbook from the Default Year End Playbook template, you can run a validation process clicking Validate that checks whether the requirements for each task have been met.

The validation process does not affect the task's status and can only be run on tasks with the status "Not Started".

Validations are not supported for: