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Confirming Check Numbers

When the check numbering page is displayed as part of a payment run, check numbers are automatically allocated to vendors starting from the next available check number in the active range. See About Check Ranges and Numbers for more information.

If all the checks in the list have been created successfully, either by printing or writing manually, click Confirm & Pay to post and match the payment proposal.

However, there are occasions when something goes wrong and you must take some action before clicking Confirm & Pay again. Some examples are described here.

All examples are based on a list of checks numbered 000200 to 000209.

A specific check was spoiled

If a single check was spoiled, type the next valid check number over the number of the spoiled check and tab out. Do NOT click Renumber Down in this context.

The number of the spoiled check appears in the list of void checks. The new check number is removed from the list of available check numbers in the active check range.

For example, check number 000204 is spoiled. Type the next number in sequence, 000210, over 000204 and tab out.

The intervening check numbers are unaffected. Check number 000204 now becomes a void check.

Note:

Note

You would use the same method if a discontinuous series of checks were spoiled in the same list of checks.

All the checks after a specific check were spoiled

If all checks from a specific check onwards were spoiled:

1. Type the next valid check number over the number of the first spoiled check.
2. Click Renumber Down.

All check numbers from the edited check number down are automatically replaced with a sequence of check numbers starting with the next available check number.

For example, five checks 000205 to 000209 are all spoiled. Type the next available number in sequence, 000210, over the first spoiled check 000205, then click Renumber Down.

Check numbers 000205 to 000209 are all replaced by five new check numbers 000210 to 000214. Check numbers 000205 to 000209 all become void checks.

The print run was aborted immediately after a single check was spoiled

If a printed check was spoiled, but the printer was immediately stopped before any other checks were damaged. The print was successfully restarted for the next check in sequence.

1. Type the next valid check number over the number of the spoiled check.
2. Click Renumber Down.

All check numbers from the edited check number down are automatically replaced with a sequence of check numbers starting with the next valid check number.

For example, check 000204 was spoiled but the printer was immediately stopped.

Type 000205 over the number of the spoiled check, 000204, then click Renumber Down.

Check numbers 000204 to 000209 are all replaced by check numbers 000205 to 000210. Check number 000204 becomes a void check.

A check number used during a cash entry payment process needs to be accounted for

If the print/write check process was successful, but a check is missing. It was used and sent out as part of a cash entryA record of money received from, or refunded to, your customers, often in the form of cash or a check. Also used to record payments to and refunds from vendors. payment process. The check number is still available in the active check range.

1. Type the next valid check number over the number of the missing 'cash entry' check.
2. Click Renumber Down.
3. In the void checks section, select the Cash Entry check box to indicate that this check was involved in a cash entry payment.

All check numbers from the edited check number down are automatically replaced with a sequence of check numbers starting with the next check number.

For example, check number 000200 was used in a cash entry payment process. However because the check number is still available in the active check range, it is allocated to the first vendor in the check numbering page. The checks were printed successfully using stationery 000201 to 000210.

Type 000201 over the check used by the cash entry process, 000200, then click Renumber Down.

The whole list of check numbers, 000200 to 000209, is replaced by the check numbers 000201 to 000210. Check number 000200 is marked as a 'void' check. You must manually select the Cash Entry check box.

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