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Posting Sales Invoices

The Post button on the sales invoice detail page allows you to post a single "In Progress" sales invoice. In Classic EditionThe view of the application that you see when you first install the base managed package., the Save & Post button first saves the document then posts it in the same way as if you had clicked the Save and Post buttons separately.

In some situations, the posting isn't immediate. The document is set to "Ready to Post" and it is batched up for posting by a scheduled job. A "Ready to Post" document cannot be amended, discarded, printed, or manually posted.

For details of how to set up the scheduled job, see Setting up the Background Posting Scheduler.

Sales invoices are batched up for posting by a scheduled job in the following situations:

• When the sales invoice has an income schedule attached.
• When the sales invoice exceeds the lines threshold set for sales invoices in the Accounting Settings custom setting (defaults to 250).
• When the sales invoice has its tax value calculated by AvaTax.
• When you post sales invoices from a list view.
• When you create recurring invoices using Extended EditionThe view of the application that you see when you install one of the extension packages (such as the Cash Entry Extension package). For invoices, credit notes, and journals Extended Edition is integrated into the main package, but must be configured. and you click the Save & Post button.

When a sales invoice is posted, two or more transaction line items are posted to your current company's general ledger and the sales invoice is assigned a transaction number. The sum of these transaction line items is zero in document, home and dual currency.

The discounts are calculated in both account and document currency using the document date and the credit termsSet of terms used to determine due dates and discounts for the goods and services bought or sold. Terms can be set at account level for vendors and/or company level for customers. of the current company. However, if a customer account has its own credit terms, then these take precedence. The discount dates and amounts are stored on the transaction for use in cash matching and when printing the document.

A fully posted sales invoice is "Complete" and can no longer be discarded.

Notes

• If you are using Extended EditionThe view of the application that you see when you install one of the extension packages (such as the Cash Entry Extension package). For invoices, credit notes, and journals Extended Edition is integrated into the main package, but must be configured., your administrator may need to add a Post button to your page layout.
• You can only post a sales invoice if the relevant Account has an account trading currency and an accounts receivable general ledger account associated with it and all the related Products have appropriate sales revenue accounts assigned to them. If any of these are missing, the posting will fail.
• Do not post any documents to a period that is being revalued. Wait for the whole currency revaluation process and all related batch jobs to complete before continuing to post documents.

Income Schedules

If the invoice is associated with one or more income schedules, the invoice's status becomes "Ready to Post" and it is batched up for posting by a scheduled job.

During the posting process a series of income schedule journals are created and posted for each sales invoice line item. You are notified of the success or failure of this operation.

If the process succeeds, the notification message will contain a link to the related sales invoice line item.

If there are any failures in the process, the notification message will contain a link so that you can review the cause of the failure.

Posting Multiple Sales Invoices

To post multiple sales invoices:

1. Click the Sales Invoices tab.
2. Choose a predefined view from the drop-down list to select the records to display. Alternatively, you can select Create New View to define your own list view.
3. Use the checkboxes on the left to select one or more sales invoices that you want to post.
4. Click Post. If you don't see this button, contact your administrator.

The status of each selected invoice becomes "Ready to Post" and they are batched up for posting by a scheduled job.

If you do not want to wait for the next scheduled job you can click Background Post to start the Background Posting Scheduler immediately. This button is only available if you have been given the necessary permissions for Background Posting.

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