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Contracts

Clicking the Contracts tab in the Billing Central app displays the Salesforce Contracts home page.

In the View section, select an appropriate list view from the drop-down list to go directly to that list page, or click Create New View to define your own custom list view. List views let you display a list of records that match specific criteria. The Default list views are:

List View	Description
All	List all contracts and change requests regardless of their status.
Change Requests	Lists all change requests.
Contracts – Active	Lists all contracts with a status of Active.
Contracts – Draft	Lists all contracts with a status of Draft.
Contracts – Expired	Lists all contracts with a status of Expired.
Contracts – Renewal due in next 30 days	Lists all active contracts with a renewal reminder date of today or within in the next 30 days. All contracts with a renewal reminder date in the past are included in this list.
Contracts – Renewal overdue	Lists all contracts with a renewal reminder date in the past.

In the Recent section, select an item from the drop-down list on the right to display a brief list of the top records matching that criteria. The choices are listed in the table that follows.
From the list, you can click any Contract Number to go directly to its detail.
Click New to create a new contract.
To change the value of an editable field shown in the list double-click it, enter the value you want and click Save.

Recent Choice		Description
Recently Viewed		The last 10 or 25 records you viewed, with the most recently viewed item listed first. This list is derived from your recent items and includes records owned by you and other users.
Recently Created		The last 10 or 25 records you created, with the most recently created item listed first. This list only includes records owned by you.
Recently Modified		The last 10 or 25 records you updated, with the most recently updated item listed first. This list only includes records owned by you.

Note: Note Notepad

When you view or edit a contract or change request, the Salesforce or enhanced Contract Detail page is displayed. Some features of Billing Central are not yet available in the enhanced Detail pages. To access these features, you must use the Salesforce version of the page. See Switching between Enhanced and Salesforce Detail Pages and Setting up Default Detail Pages.

What is a Contract?

In FinancialForce Billing Central, a contract is an agreement between your organization and a customer to provide them with a product or a service. Contracts contain the sales information agreed with the customer such as terms, product and service details, price, billing schedule and usage information.

When you create a contract, it is created with a status of Draft. You can activate draft contracts when ready to do so.

You can create billing documents from active contracts that contain one or more contract line items. When you activate a contract, billing schedules are created. Billing schedules enable you to automatically generate billing documents from contracts. When required, you can create billing schedules for contracts and contract line items that have not yet been billed. See Billing Schedules. You can analyze the contract revenue based on related billing documents that are marked Complete. See Billing Documents.

The actions that you can carry out on a contract are determined by its type and status:

Contract Types
Contract Type	Description
Contract	A contract that is not a change request for an active contract.
Change Request	A copy of an active contract on which you can propose changes to that contract. When you apply a change request to a contract, the changes on that change request are applied to the active contract. The change request then becomes a superseded contract and contains the contract as it was before the change request was applied. In addition: Billing schedules that have not been billed are deleted. Draft billing documents for the contract are deleted or discarded depending on the Allow Deletion of Draft Billing Document setting in the Billing Central Settings custom setting. See Allow Deletion of Draft Billing Document. Billing schedules are created automatically. After applying the change request you can create further billing schedules for the contract on the Salesforce Contract Detail page. See Switching between Enhanced and Salesforce Detail Pages and Setting up Default Detail Pages. Complete billing documents and billing schedules that are associated with complete billing documents are not deleted. For more information, see Change Requests.

Statuses
Status	Description
Active	When you activate a contract, billing schedules are automatically created for its contract line items. You can create billing documents based on billing schedules that are due to be billed. When a contract is active, you may need to create a change request to edit the contract depending on the options your administrator has chosen. See FinancialForce Billing Central Settings and Contract. You can renew the contract. You cannot change the status. You cannot delete the contract.
Draft	The initial status of contracts and renewals. Contracts are created with this status. In draft status: You can edit, delete and add lines. You can edit and delete the contract.
Expired	Indicates that the end date of the contract has been reached. The status of a contract is also set to expired if it is ended early and the new expiry date has been reached. You can carry out these tasks on an expired contract: Renew the contract. Generate billing schedules. Create billing documents. Calculate the total contract value. On an expired contract you cannot: Activate it. Add plans or products. Apply a change request. Change its status. Create a change request. Delete it. Edit it. This includes custom fields that your administrator has added to the contract. Your administrator can schedule a job to expire contracts where the end date has been reached. See Setting up a Job to Expire Contracts.
Superseded	This is a contract that has been replaced by another contract. You cannot edit a contract with this status or calculate its total value.

Contract Lines

Contract line items contain the detail of a contract. Each product, service or plan that forms part of the contract is contained within a contract line item. You can create contracts with contract line items based on products and plans available in your Salesforce OrgSalesforce organization.

Related Contracts

When you apply a change request to a contract, the changes on that change request are applied to the active contract. The change request then becomes a superseded contract and contains the contract as it was before the change request was applied. The Related Contracts related list on the Salesforce Contract Detail page shows related superseded contracts.

Related Opportunities

If the Opportunity to Contract integration feature is enabled in Feature Console, then contracts created from opportunities include a link to Related Opportunities. Only users who have permission to view opportunities can view related opportunities from contracts.

Next Contract

If the contract has been superseded or renewed, the Next Contract related list on the Salesforce Contract Detail page contains the next related contract.