About Posting Cash Entries

ERP Cloud

You can post an "In Progress" cash entryClosed by clicking Post on the cash entry detail page in both Classic and Lightning.

In Classic EditionClosed, the Save & Post button first saves the document then posts it in the same way as if you had clicked the Save and Post buttons separately.

When successful:

  • A transaction with two or more analysis line items is posted to your current company's general ledgerClosed.
  • The amount in the Value field will be the amount posted to the bank analysis line.
  • The amount entered in the Bank Charge field will create a debit analysis line item to the designated general ledger account and a credit analysis line item to the bank account.
  • The amounts entered in the Line Charges column will each create a debit analysis line item to the designated general ledger account and a credit analysis line item to the bank account.
  • The amounts in the Cash Entry Value column will be the amounts posted to the account lines.

The cash entry is assigned a transaction number and the sum of these transaction line items is zero in document, home and dual currency. The posted cash entry is now "Complete" and can no longer be edited or discarded.

When you post an intercompany cash entry, the application also creates the appropriate intercompany transfer records. When this happens, a lookup to the related intercompany transfer is added to the corresponding transaction line items (and to the header where appropriate and the intercompany transfer is unique).

In Classic EditionClosed, the Post & Match button does everything the Post button does but also initiates a cash matching session with the same account details preselected. This option is not available when posting a multiple cash entryClosed.

In Lightning:

  • To post and match a cash entry manually, click Post and Manual Match. This posts the cash entry and opens the Cash Matching page. For more information on how to match the cash entry, see Matching Cash.
  • To post and match a cash entry in the background, click Post and Background Match. This posts the cash entry and displays the Background Cash Matching window.
Notes:  
  • You can only post a cash entry if both the associated customer/vendor account and bank account have appropriate general ledger accounts associated with them. The customer/vendor account must also have an account trading currency.
  • Do not post any documents to a period that is being revalued. Wait for the whole currency revaluation process and all related batch jobs to complete before continuing to post documents.
  • You cannot post a cash entry if it does not have any lines.

Trigger-Posting Cash Entries using Datastream

The Trigger Posting feature enables you to automatically post a document either synchronously or asynchronously by updating its header using Datastream.

Note:
  • Read Trigger-Posting Documents for some very important preparation notes and prerequisites.

  • Before you use the Trigger Posting feature, we recommend enabling it in the Feature Console to automatically add the Trigger Posting and Trigger Posting Error fields to the related page layouts. If you use other page layouts, you must add these fields manually. For more information, see Enabling the Trigger Posting of Documents Feature.

To trigger-post documents using Datastream: