Editing Cash Entries

To update selected details on an "In Progress" cash entry A record of money received from, or refunded to, your customers, often in the form of cash or a check. Also used to record payments to and refunds from vendors., click Edit on a cash entry detail or list page, at any time prior to posting, and then change the fields you want to update.

We do not recommend changing a default value if it is applicable to the line item that you want to add or edit.

Amending a posted cash entry

You can amend a limited number of fields on a posted cash entry. To do this:

• In Classic Edition The view of the application that you see when you first install the base managed package., click Amend Document.
• In Extended Edition The view of the application that you see when you install one of the extension packages (such as the Cash Entry Extension package). For invoices, credit notes, and journals Extended Edition is integrated into the main package, but must be configured., click Classic Edit.

Lightning Edition

To amend the Cash Entry once it is posted:

1. Click Amend Details on the Cash Entry page. The Amend Cash Entry Details window displays.
2. [Optional] Make your changes to the Description and Reference fields and click Save. You can edit the line items fields once you close the window.

   The following line item fields are editable:

   • Account Reference
   • Account Dimension 1-4
3. When you have finished editing the cash entry lines, click Save.

Note:

Do not amend the Account field. It is automatically populated from cash entry line items. If you override this field, then other processes will fail.

The changes that you make are also automatically reflected in both the related transaction A record created when documents are posted to the general ledger. Transactions must balance (sum to zero) in home, dual, and document currency. and the appropriate balances. The type of balances that are updated automatically depend on how your organization has been configured.

• Description
• Reference
• Account Reference
• Line Description
• Dimensions 1–4

Notes:

• The ability to edit dimensions on a posted document is controlled by the Enable Edit Dimensions (after posting) field in the Accounting Settings custom setting. If you find you cannot edit dimensions on a posted document, contact your administrator.
• If you edit a pre-existing dimension on a posted document, the new one must have the same currency as before, or be home, document or dual currency. If you add a new dimension to a posted document where one didn't exist previously, it must be in document, home or dual currency.
• You cannot edit dimensions on a posted document if its period is closed. This validation is unaffected by the custom setting.
• You can use the standard Salesforce tracking field history feature on the transaction line item custom object to track changes to these fields. See the Salesforce Help for more information. Remember to add the Transaction Line Item History related list to your page layout.

See Cash Entry Fields for a full description of the standard fields that make up a cash entry.