Cash Entry Fields

Here is a description of the fields that make up a cash entry A record of money received from, or refunded to, your customers, often in the form of cash or a check. Also used to record payments to and refunds from vendors..

Some of these fields might not be visible or editable at all times, or in all package combinations.

Field	Description
Cash Entry Number	Unique Auto Number in the format CSH{autonumber}. This object can have at least 9 billion records. The actual maximum depends on your starting number. The maximum length of an Auto Number field is 30 characters, 10 of which can be the number and 20 of which can be the prefix. See the Salesforce Help for more details.

Cash Entry Detail

Key: R – Read-only; * – Mandatory field; ** – Mandatory if charges exist; E – Editable after posting (subject to some restrictions)
The number indicates the number of characters that are allowed in this text field, where appropriate.; D – Overrides prevail over derived values.

Field				Description
Account				Do not change this field. It is automatically populated from cash entry line items. If you override this field, then other processes will fail.
Asperato Refund				Lookup to the Asperato refund associated with the cash entry record.
Bank Account	*			Bank account affected by this movement of funds. The default, if there is one, and any associated analysis dimensions Custom objects that allow you to analyze the activity in your business in additional ways, such as by cost center, project, employee, or any other business entity important to you. are those set on the current company The company in which you are working. This is represented by the company queue to which you, and new instances of objects you create, are assigned. record. The bank account currency ISO code is displayed alongside. The selected bank account must have an appropriate general ledger account assigned to it, and also be owned by the current company.
Bank Charges GLA	**			The general ledger account The general ledger will normally include general ledger accounts (GLAs) for items such as income, expenses, assets, liabilities, and reserves. used to record bank charges or handling fees for this cash entry. Examples might include accounts for PayPal and currency conversion fees. The default bank charges general ledger account and related dimensions are retrieved from the bank account record.
Bank Charges Local GLA				The local general ledger account The general ledger will normally include general ledger accounts (GLAs) for items such as income, expenses, assets, liabilities, and reserves. used to record bank charges or handling fees for this cash entry. The default bank charges general ledger account and related dimensions are retrieved from the bank account record.
Cash Entry Currency	*			The currency in which this cash was received or paid out. Also known as the document currency The currency in which values are entered on a document.. The default is the currency set on the selected bank account. Any alternative currency must be an accounting currency The currency in which your company does business. A company can have more than one accounting currency. owned by the current company The company in which you are working. This is represented by the company queue to which you, and new instances of objects you create, are assigned.. You can change this setting up until the time that you add your first line item.
Cash Entry Rate				The exchange rate used on this document for cash entry to home currency.
Date	*			Usually, the date on the document. The default is today's date, but you might want to change this to another significant date, such as the date the money was paid into the bank.
Derive Account Dimensions				If selected, derives the relevant account dimensions from the associated account.
Derive Line Number				If selected, derives the line number from the highest existing line number and increments it by one.
Derive Payment Method				If selected, derives the relevant payment method from the associated account or cash entry.
Derive Bank Account Currency		D		When selected, the cash entry currency is derived from the bank account unless an override is specified.
Derive Bank Account Dimensions		D		When selected, the analysis dimensions are derived from the bank account unless an override is specified.
Derive Bank Charges Analysis		D		When selected, the values for the corporate or local bank charges general ledger account and related dimensions in the Bank Charges Analysis section are derived from the bank account unless an override is specified.
Derive Company Bank Account		D		When selected, the bank account is derived from the current company unless an override is specified.
Derive Period		D		When selected, the period of this cash entry is derived based on the document date unless an override is specified.
Description		E	255	Description of this cash entry. If completed, this becomes the line description on the resulting bank analysis line.
Dual Rate				The exchange rate used on this document for home to dual currency.
From Intercompany Transfer				For internal use. Indicates that this cash entry was created from an intercompany transfer record. When you post this cash entry, it will not create another intercompany transfer.
Intercompany Transfer				Lookup to the related intercompany transfer record, if applicable.
Line Count				The number of lines on the cash entry.
Payment				Lookup to the Asperato payment record associated with the cash entry record.
Payment Media Summary				Lookup to the payment media summary record associated with the cash entry.
Payment Method	*			Method of payment, such as "Cash", "Check" or "Mixed" (where the cash entry lines have different payment methods). If the payment method on the related account is blank and you set this to a value other than "Mixed", it is used as a default on the cash entry lines. If you select "Mixed", the default payment method continues to be derived from the account.
Payment Number				Lookup to the payment on a payment or payment refund cash entry. This field will be empty for payments created by Accounting Spring '13 or earlier. This field does appear on the list view page layout, but does not appear on the recent items page layout due to platform restrictions. If you want to add it to the cash entries recent items list, you will have to remove an existing field from the view first.
Period	*			Accounting period in which this document falls. Calculated from the document date, or by default the period that contains the date of input, but you can amend it by selecting a new period. If you enter a document date for a year that does not exist in your organization, then the period is set to blank. You can only save a document or post a transaction to an open period.
Reference		E	80	Any significant reference for the cash entry, such as a deposit slip number. If the Description field is blank, this becomes the line description on the resulting analysis (bank) line. If the cash entry was created during the Post and Match stage of a check payment, this is the specified check number.
Transaction	R			When the cash entry has been posted, displays the related transaction A record created when documents are posted to the general ledger. Transactions must balance (sum to zero) in home, dual, and document currency. number.
Trigger Posting				The method of trigger-posting a document when its header is updated using a trigger. We recommend using the Synchronous method unless you want to post a large document containing many lines, which requires Asynchronous posting. You can specify a trigger-posting method only after you have added lines to your document. Do not populate this field if the document that you want to trigger-post has no lines. You can only use this field if you have enabled the Trigger Posting of Documents feature in the Feature Console.
Trigger Posting Error	R			Contains any errors that occurred while trigger-posting a document. You can use this field only if you have enabled the Trigger Posting of Documents feature in the Feature Console.
Type	*			What type of transaction is this? The types are described in What is a Cash Entry?. This custom picklist must remain fixed. Do not add or amend its values.

You can further analyze the selected bank account, or bank charges general ledger account, by entering the relevant analysis dimensions Custom objects that allow you to analyze the activity in your business in additional ways, such as by cost center, project, employee, or any other business entity important to you. on their associated expander panels. All fields are optional.

Key: E – Editable after posting (subject to some restrictions)

Field		Description
Dimension 1–4	E	Names of the analysis dimensions by which you want to analyze the cash entry.

Reporting Fields

If the Reporting Currency feature is enabled in the org, the following fields are added to supplement the Cash Entry Detail fields.

Field		Description
Reporting Rate		The exchange rate used on this document for home to reporting currency.

Summary Totals

Field		Description
Bank Account Value	R	Value of the whole document, in bank account currency. This field is updated when the cash entry is saved or posted, or when a total of 200 lines is added.
Bank Charge		Value of any one-off bank charges relating to the whole cash entry, in bank account currency. For example, the bank may charge a flat fee for currency conversion. If the cash entry is a payment to a vendor account and you want to add bank charges to the payment, you must enter them as a negative value.
Cash Entry Value	R	Value of the whole document in cash entry currency (document currency The currency in which values are entered on a document.). All other fields are expressed in bank account currency. This field is updated when the cash entry is saved or posted, or when a total of 200 lines is added.
Line Charges	R	Sum of the amounts in the Line Charges column, in bank account currency. This field is updated when the cash entry is saved or posted, or when a total of 200 lines is added.
Net Total	R	Sum of the net values on the cash entry line items.
Net Value	R	Amount of cash received, refunded or paid out, after bank charges, in bank account currency. This field is updated when the cash entry is saved or posted, or when a total of 200 lines is added.
Signed Bank Charge		Formula field for use on reports to show the correct sign.
Signed Net Banked		Formula field for use on reports to show the correct sign.
Total Bank Account Value	R	Sum of the bank account values on the cash entry line items.
Total Cash Entry Value	R	Sum of the cash entry values on the cash entry line items.
Total Charges	R	Sum of all line charges, plus any one-off, flat fee bank charges, in bank account currency. This field is updated when the cash entry is saved or posted, or when a total of 200 lines is added.
Total Line Charges	R	Sum of the charges on the cash entry line items.

The following fields may have been installed as part of the optional Certinia Cash Entry Extension package:

Note:

The Cash Entry Extension has been deprecated and will be removed in a future release. From Winter 2024, you can stop using the fields installed as part of the Certinia Cash Entry Extension and start using the corresponding fields in Accounting. For more information, see Setting up Cash Entry Extension.

Field	Description
DEP: Derive Bank Account Dimensions	This field is obsolete.
DEPRECATED: Derive Bank Account	This field is obsolete.
DEPRECATED: Derive Bank Charges Analysis	This field is obsolete.
DEPRECATED: Derive Currency	This field is obsolete.
DEPRECATED: Derive Period	This field is obsolete.

Account Lines

Key: * – Mandatory field; E – Editable after posting (subject to some restrictions); D – Disabled or Hidden if cash entry currency = bank account currency; The number indicates the number of characters that are allowed in this text field, where appropriate.; R – Read-only

Field				Description
Account	*			Account you want to create, or have created, a cash entry for. If the account is not an intercompany account A special account used in intercompany transactions. To create an intercompany account, link it to the company details of the destination company., the control accounts are retrieved from the related account. If the type of cash entry is "Receipt" or "Refund", the account must have an accounts receivable control account assigned to it. If the type of cash entry is "Payment" or "Payment Refund", the account must have an accounts payable control account assigned to it. If the account is an intercompany account A special account used in intercompany transactions. To create an intercompany account, link it to the company details of the destination company., the control accounts are retrieved from the intercompany definition record instead. The intercompany account can't be the one that represents the current company The company in which you are working. This is represented by the company queue to which you, and new instances of objects you create, are assigned.. If the type of cash entry is "Receipt" or "Refund", the intercompany definition must have a Sending GLA control account assigned to it. If the type of cash entry is "Payment" or "Payment Refund", the intercompany definition must have a Receiving GLA control account assigned to it.
Account Reference		E	24	Any significant reference from the cash entry line, such as the check number. If the cash entry was created during the Post and Match stage of a check payment, this is the specified check number. On individual cash entry receipt lines, multiple Invoice Numbers or invoice Customer Reference values can be included in this field using the delimiter that you mentioned in the Custom Delimiter custom setting field of the Background Matching Settings. For example SIN000540|SIN000551|SIN000572.
Bank Account Value		D		Value of this account line, before bank charges, in bank account currency. If active, you can amend the calculated value.
Cash Entry Value	*			Amount paid by the customer, in cash entry currency (document currency The currency in which values are entered on a document.). All other fields are expressed in bank account currency.
Documents to Match		R		Allows to select documents to match with the cash entry line and stores those selected documents. By default, the selected documents are displayed in this field as SIN000540|SIN000551|SIN000572. You can change the delimiter by mentioning your preferred delimiter in the Custom Delimiter custom setting field in the Background Matching Settings.
Intercompany Transfer				Lookup to the related intercompany transfer record, if applicable.
Line Charges				Value of any bank charges or handling fees specific to this account line, in bank account currency. If the cash entry is a payment to a vendor account and you want to add bank charges to the payment, you must enter them as a negative value.
Net Value				Calculated value of this account line, after bank charges, in bank account currency.
Payment Method				Method of payment for this account. Defaults to the payment method on the selected account. If the account's payment method is blank, it defaults to the payment method on the Cash Entry Detail. The exception is when the value is "Mixed", in which case it remains blank. You can amend this value if you do not want to accept the default.
Signed Line Charges				Formula field for use on reports to show the correct sign.
Signed Net Value				Formula field for use on reports to show the correct sign.
Signed Value				Formula field for use on reports to show the correct sign.

You can further analyze the selected customer account line by entering the relevant analysis dimensions Custom objects that allow you to analyze the activity in your business in additional ways, such as by cost center, project, employee, or any other business entity important to you. and a line description on the expander panel. All fields are optional.

Key: E – Editable after posting (subject to some restrictions)

Field			Description
Account Dimension 1–4	E		Names of the analysis dimensions that you want to analyze the cash entry for this account.
Line Description	E	255	Any significant reference for the account line, such as check number.

The following fields may have been installed as part of the optional Certinia Cash Entry Extension package:

Note:

The Cash Entry Extension has been deprecated and will be removed in a future release. From Winter 2024, you can stop using the fields installed as part of the Certinia Cash Entry Extension and start using the corresponding fields in Accounting. For more information, see Setting up Cash Entry Extension.

Field	Description
DEPRECATED: Derive Line Number	This field is obsolete.
DEPRECATED: Derive Payment Method	This field is obsolete.
DEPRECATED: Derive Account Dimensions	This field is obsolete.

Cash Entry Status

Key: R – Read-only

Field		Description
Status	R	Current cash entry status. See What is a Cash Entry? for a description of the possible statuses.
Discard Reason	255	Reason this cash entry was discarded.

Matched Payments

This section lists other documents involved in matches with the current document. It is blank if the current document has not been matched. If you are working in Extended Edition The view of the application that you see when you install one of the extension packages (such as the Cash Entry Extension package). For invoices, credit notes, and journals Extended Edition is integrated into the main package, but must be configured., this panel is only available on sales invoices and sales credit notes.

Buttons

The following buttons may display. The availability or validity of these buttons varies according to many factors, including org configuration.

Key: Ex – Extended Edition The view of the application that you see when you install one of the extension packages (such as the Cash Entry Extension package). For invoices, credit notes, and journals Extended Edition is integrated into the main package, but must be configured. only; L - Lightning only;  A – Account lines

Button		Description
Amend Details	L	Displays some fields of the Details tab in the Amend Details window that are editable once the cash entry is posted. The following fields are displayed: Bank Account Dimension 1-4 Bank Charges GLA Dimension 1-4 Description Reference
Amend Document		Prepares a limited set of fields for editing on a "Complete" document.
Background Cancel Cash Entry		Cancels cash entries in the background. When canceling cash entries, if you encounter a Salesforce limit exception, you must cancel the cash entries by clicking Background Cancel Cash Entry. This ensures that the cancel process happens in the background and you will be notified through email when the process completes. The Background Cancel Cash Entry action is only available in the Cash Entry Lightning page.
Background Match	L	Displays the Cash Matching dialog in Lightning enabling you to match an individual Receipt or Refund cash entry.
Cancel		Cancels the current session without saving.
Cancel	L	Cancels the selected cash entries asynchronously in the background by creating canceling cash entries. If the number of cash entry lines exceeds the number set in the Cash Entry Cancel Async Line Limit field of the Document Line Volume Settings custom setting, you must post the newly created canceling cash entries and match them manually.
Cancel Cash Entry		Cancels the current cash entry by creating a reverse transaction and matching it against the original. If you encounter Salesforce limit exception error, then cancel the cash entries using Background Cancel Cash Entry.
Classic Edit	Ex	Switches to Classic Edition The view of the application that you see when you first install the base managed package. in Edit mode.
Classic View	Ex	Switches to Classic Edition The view of the application that you see when you first install the base managed package. in View mode.
DEPRECATED: Match		This button is obsolete. To match an individual Receipt or Refund cash entry from a Lightning page, you must add the Match button to the page.
Discard		Discards the "In Progress" document. Sets the document's status to "Discarded".
Duplicate	L	Available in the Cash Entry Line Items tab. It duplicates the cash entry along with its lines.
Duplicate	L	Available on the Cash Entry list view page. It duplicates multiple selected cash entries.
Edit		Prepares the "In Progress" document for editing.
Manage Lines	Ex	Displays the Manage Lines page.
Manual Match	L	Initiates the cash matching process when the cash entry line items have the same account preselected. If the cash entry line items have different accounts, it redirects to the Cash Matching Lightning page.
Match		This is only available in Lightning or if you are using custom input forms. Displays the Cash Matching dialog in Lightning or the Background Matching dialog in the custom input form, enabling you to match an individual Receipt or Refund cash entry.
Post		Posts the "In Progress" documents and creates transactions. The resulting documents are "Complete".
Post & Match		Same as Post, but also initiates a cash matching session with the same account preselected. Not available on a multiple cash entry Cash entry with multiple account lines..
Post and Background Match	L	Posts the cash entry and matches it in the background.
Post and Manual Match	L	Posts the cash entry and displays the Cash Matching page to match the cash entry manually.
Run Background Post	L	Posts multiple cash entries immediately as a batch job using the Background Posting Scheduler. Any cash entries with the status "Ready to Post", in the companies that you are currently logged in, will be posted in the background. If you are the administrator, any cash entries with the status "Ready to Post" in all companies will be posted in the background. For more information, see About the Background Posting Scheduler.
Save		Updates the summary totals on the top right of the page, then saves the document. The document's status is set to "In Progress".
Save & New		Saves the record and gives you the chance to add another.
Save & Post		Saves the document, posts the "In Progress" document and creates a transaction. Sets the document's status to "Complete". (Available in Classic Edition The view of the application that you see when you first install the base managed package. only.)

The following buttons are also available in Classic Edition The view of the application that you see when you first install the base managed package.:

Key: A – Account lines; V – Cash entry header

Button		Description
Update	V	Updates all summary totals.
New Line	A	Adds a new line for the selected account.
Calculate Value	A	Converts the cash entry (document) value into bank account currency using the exchange rate in force on the cash entry date.
	A	Removes the current line

The following expander icons may be available on some fields:

Button	Description
	Displays an expander panel Panels that are initially hidden when the page is loaded. They allow you to enter, and subsequently view, additional attributes of the related field or line item, such as further analysis or a line description. that is hidden and closes any other panels that are open. Blue indicates existing content.
	Hides the selected panel.
	Indicates an error on the related expander panel. If hidden, click to show the item in error.