3. Review

Here you can check that you have selected the correct items to pay, and remove any you decide not to pay. If any accounts on the proposal have errors or warnings, the number of these accounts is displayed at the top of the proposal grid. You should resolve the errors or remove the accounts from your proposal.

If you do not want to make any changes, do one of the following:

  • Asperato: Click Pay Now to create, post, and match the Cash Entries.
  • Check: Click Prepare Checks to move to the check printing stage.
  • Electronic: Prepare Electronic to move to the next stage.
Warning:

You cannot go back to one of the previous stages of the process once you have clicked Pay Now, Prepare Checks, or Prepare Electronic.

Note:

If when you click Prepare Checks, you do not have an active check range or there are insufficient check numbers in the range, an error is displayed. You can then amend the check range errors or remove payments from the proposal. See About Check Ranges and Numbers and Creating and Activating Check Ranges for more information.

Key

- This symbol indicates that the vendor account has a negative payment value.
You cannot continue until you resolve this. You must remove transactions to make the payment value zero, or a positive value.

- This symbol indicates that the vendor account has a zero payment value.
You can continue, but you cannot print checks and make electronic or Asperato payments. The related transactions will be matched during the Post & Match process.

Electronic Only

When you have reviewed the payment proposal and you click Prepare Electronic, if for any reason your bank is unable to process any part of that payment, you will still have the opportunity to remove any failed accounts before the post and match process.

Part Payments

If in the previous Transactions stage you made any part payments, the new part payment value is displayed, but is not editable.

If you want to edit the value, you must remove the transaction line, return to the Transactions stage and select the transaction again.

Discounts are not applied to transactions with an edited payment value. If a transaction had any discounts applied, and a new payment value was entered, the discount value is 0.00.

Removing a Transaction Line

  1. Click Edit. This activates the review grid for editing.
  2. Select one or more transactions to remove. Notice that the footer tells you how many transactions and vendors are selected and their total value.
  3. When you are sure you have selected the correct transactions, click Remove from Proposal.
  4. Review the vendor account totals for vendor accounts with negative or zero payment values. The warning symbols are explained in the Key.
  5. Click Prepare Checks/Prepare Electronic when you are ready to continue.
  6. [Optional] The first time you click Prepare Checks/Prepare Electronic a warning message is displayed. If you do not want to see this message every time you prepare a payment, select the Do not show me this message again checkbox. Click Prepare Checks/Prepare Electronic to continue. If you do want to see these messages again, using the , click on the drop-down arrow and select Show Prepare Checks warning or Show Prepare Electronic warning. To hide the messages again, click on the drop-down arrow and select Hide Prepare Checks warning or Hide Prepare Electronic warning.
Notes:
  • The default number of transaction lines that you can remove at one time is 1,000. This can be increased up to a maximum of 10,000. If you need to change this default, please contact Customer Support.
  • The maximum number of vendor accounts for checks is 1,000. For electronic it is 10,000.

What Happens When You Remove One or More Transactions from the Proposal?

  • A brief confirmation message is displayed.
  • All related dynamic totals are updated, or disappear if no longer relevant. You can't continue if one or more vendor accounts have a negative payment value.
  • The selected items are removed from the proposal and from the review grid.
  • The status of the removed transaction lines changes to "Available".
Note:
If you select some transaction lines to remove, but you do not click Remove from Proposal, they remain in the proposal with the checkbox selected. If you then click Prepare Checks/Prepare Electronic, a message will appear warning you that although you have selected some lines to be removed, they still remain in the proposal. If needed, you then have the opportunity to go back and click Remove from Proposal. Alternatively, if you no longer want to remove the previously selected transaction lines, click Continue.