Setting up Vendor Payments using Asperato

You can use Asperato's outbound payments feature to pay vendors using Payments Plus. When making an outbound vendor payment using Asperato, Payments Plus can automatically create, post, and match the related cash entries. Only authorized vendors can receive outbound payments via Asperato so you can use this payment method for specific vendors and currencies.

To start using the Asperato payment method for outbound vendor payments in Payments Plus, perform the following steps:

  1. Set up the Certinia Packages
  2. Set up Asperato ONE
  3. Perform Additional Customizations

Set up the Certinia Packages

Step

Action

Further Information
1

Upgrade Accounting to Spring 2024.

 
2 Ensure you have multi-currency enabled in your org. The Asperato outbound vendor payments feature is only available in multi-currency orgs. About Multi-Currency Mode
3

Enable the following feature in the Feature Console:

  • Accounting Payments Plus
  • [Optional] Accounting Payments Plus - Enhancements
 Enabling and Disabling Features
4 Enable the Vendor Payment Customizations feature in the Feature Console. Enabling the Vendor Payments Customizations Feature
5

Update the Asperato Connector package to Asperato Connector Spring 2022 Version Number 2022.207 or later.

Installing Asperato Connector

6

Assign the necessary Certinia permissions to internal users.

 Outbound Vendor Payments Permissions
7

Navigate to Setup | Profiles | System Administrator | Object Settings and modify the Record Types and Page Layout Assignments settings of the Asperato Authorisations and Asperato Payments objects for the System Administrator profile as follows:

  1. For the Asperato Authorisations object, specify the following settings:
    • For the Inbound record type:
      • Page Layout Assignment: Authorisation Layout
      • Assigned Record Types: Selected
      • Default Record Type: Selected
    • For the Outbound record type:
      • Page Layout Assignment: Authorisation Outbound Layout
      • Assigned Record Types: Selected
      • Default Record Type: Deselected
  2. For the Asperato Payments object, specify the following settings:
    • For the Inbound record type:
      • Page Layout Assignment: Payment Layout
      • Assigned Record Types: Selected
      • Default Record Type: Selected
    • For the Outbound record type:
      • Page Layout Assignment: Payment Outbound Layout
      • Assigned Record Types: Selected
      • Default Record Type: Deselected
 For more information, see the Salesforce Help.
8

Complete the standard tasks related to setting up the Asperato Connector.

Administrator Guide

Set up Asperato ONE

Step

Action

Further Information
1

Update the Asperato ONE package to the latest version (V2.20 or later).

For more information, see the Asperato ONE documentation.
2

Contact Asperato Support to enable outbound payments. This might also include steps to migrate your org's multiple customer IDs to Merchant Groups if this has not been done previously.

For more information, contact Asperato Support.
3 If you have an existing bank account linked to an Asperato Customer ID, you might need to update it with a new Customer ID provided by Asperato, or link it to the applicable Merchant Group.
 Multiple Asperato Customer IDs or Merchant Groups
4

Set up Asperato ONE.

 

 For more information, see the Asperato ONE documentation.
5

Assign the necessary Asperato ONE permissions to internal users.

 For more information, see the Asperato ONE documentation.
6 Create a separate Airwallex account for each Accounting company that you want to use outbound vendor payments. For outbound vendor payments, Asperato uses Airwallex as the Payment Service Provider (PSP). Payment Service Provider (PSP) Setup
7

[Optional] For existing users, add the following fields to the Authorisation Outbound Layout page layout of the Authorisations object of Asperato ONE:

  • Account
  • Currency
  • Payment Route Selected
 For more information, see the Asperato ONE documentation.

Perform Additional Customizations

Step

Action

Further Information
1 Add the Authorisations related list to the page layouts for the Account object. Customizing Page Layouts for Outbound Vendor Payments
2

Assign the following layouts to the user profiles that you want to have access to the outbound vendor payments:

  • Authorisation Layout (Outbound)
  • Payment Layout (Outbound)
For more information, see the Salesforce Help.
3 For existing users, add the Submit for Verification button to the Authorisation Outbound Layout page layout of the Authorisations object of Asperato ONE. For more information, see the Asperato ONE documentation.