Archive Set Detail Fields

The following fields and buttons are displayed on the Archive Set Details page.

Buttons

The following buttons are available:

Button	Description
Delete Archive Set	Deletes the archive set and all the records in it.
Discard	Discards the archive set and removes the archive set number from all records.

Detail Fields

Information

Key: * – Mandatory field

Field		Description
Archive Set Number		Auto-generated number.
Company		The name of the company that was selected.
Created By		The name of the user that created the archive set.
Document Type		The document type that was selected for archiving.
From Period		The first accounting period in the archive set.
Job Type		The following job types are available: Mark for Archiving Deletion Discarding
Last Modified By		The name of the user who last made changes to the archive set.
Owner		The name of the person who created the archive set.
Status		The following statuses are available: Pending Running Complete
To Period		The last accounting period in the archive set.
Total Archive Records		The total number of records in the archive set.
Year		The financial year of the archive set.

Batch Detail

Key: C- Displayed in Salesforce Classic only.

Field		Description
Apex Job ID		The ID of the Apex job.
Batch Process		The batch process number.
Notification Type		The following notification types are available: Successful Failure
Process Completed		The date and time that the batch process completed.
Process Started		The date and time that the batch process started.
Progress Info		A progress bar showing the status of the batch process.
Total Number of Aborts	C	The total number of aborted processes.
Total Number of Errors		The total number of error logs generated by the batch process.
Total Number of External	C	The total number of external errors.
Total Number of Logs		The total number of logs generated by the batch process. Any logs are displayed in Archive Set Logs list.

Summarization Journal

The summarization journal contains summary information for all the transactions that have been marked for archiving. You should copy this journal to an external data store so that you can retain a record of the transactions you have deleted.

Field		Description
Company		The company that owns this record.
Credits		The total credit value of the journal transactions.
Debits		The total debit value of the journal transactions.
Journal Currency		The currency of the journal transactions.
Journal Date		The date the journal was created.
Journal Number		Auto-generated number. Click the number to view the Journal Details.
Journal Status		The status of the journal.
Period		The accounting period for the journal.
Reference		The document reference number.
Type		Journal type. Archive Summarization Journal.

Related Fields

Archive Set Logs

Archive set logs are only displayed if the archive set status is 'Error'.

Field	Description
Archive Set Log Number	Auto-generated archive log number.
Log Type	The log type, which is Error.
Message	The message in the log.

Notes & Attachments

Field	Description
Created By	The name of the user that created the document.
Last Modified	The date and time the document was last modified.
Title	The title of the document, created from the archive set number and the date and time the file was created. Click the title to view the document.
Type	The document type. For archiving this is 'Attachment'.

Archive Set Queries

Click the Archive Set Query Number to view additional details on the creation and modification dates.

Field	Description
Archive Set Query Number	Auto-generated query number.
Object Name	The name of the object selected by the query.
Query	The SELECT query used.
Record Count	The number of records selected by the query.

Cash Matching Histories

Cash Matching Histories are only displayed when the archive set Type is Archiving. See Cash Matching History Fields for more information.

Field	Description
Account	The name of the customer account involved in the match.
Action	Operation that created the history record.
Cash Matching History ID	Auto-generated number. Click the number to view more information.
Company	The company that owns the record.
Matching Date	The date the transactions were matched.
Period	The accounting period the transactions were matched.
Undo Matching Reference	Reference linking unmatched history records.

Transaction Line Items

Transaction Line Items are only displayed when the archive set type is Archiving. Transaction Fields for more information.

Field	Description
General Ledger Account	The general ledger account (GLA) as specified on the associated dimension. This could be an account, product, tax code or bank, depending on the transaction and line type.
Home Tax Total	Total amount of tax payable on this line, in home currency.
Home Taxable Valuable	Sum of all goods values on related analysis lines, in home currency.
Home Value	Total value of the line, in home currency. Calculated from the document value. On a tax line, this is the sum of all tax values for this tax code on related analysis lines, in home currency.
Line Description	Description or reference taken from the originating document.
Line ID	Unique numeric identifier for this transaction line item.
Line Number	Assigned sequentially. On an invoice or credit note, the account line is line 1 and the other lines automatically increment. The sequence is: Account lines, Analysis lines and then Tax lines.
Line Type	Type of transaction line - Account, Analysis or Tax. This custom picklist must remain fixed. Do not add or amend its values.

Transactions

Transactions are only displayed when the archive set Job Type is Archiving. See Transaction Fields for more information.

Field	Description
Transaction Number	Auto-generated number.
Transaction Type	Source of the transaction.
Transaction Date	The date the transaction was created.
Period	The accounting period for the transaction.
Home Credits	The value of credits, in the home currency of the transaction.
Home Debits	The value of the debits, in the home currency of the transaction.
Home Value Total	The total value of the transaction, in the home currency.
Company	The name of the company that owns this record. For archived transactions, all records will be owned by the same company.

Matching References

Field	Description
Matching Reference Number	Auto-number field that provides an automatically incrementing reference for the cash matching and undo matching processes.

Sales Invoices

Sales invoice details are only displayed if the archive set Job Type is Deletion and the status is Pending. Click the Invoice number to view more information. See Sales Invoice Fields.

Field	Description
Invoice Number	Auto-generated number.
Account	The customer account the invoice has been generated for.
Invoice Date	The date the invoice was created.
Period	The accounting period the invoice
Due Date	The invoice due date.
Invoice Currency	The invoice currency code.
Invoice Total	The total value of the invoice.
Print Status	Indicates whether or not this invoice has been printed.
Invoice Status	Current status of the invoice.
Company	The company the invoice was generated by.

Sales Credit Notes

Sales credit note details are only displayed if the archive set Job Type is Deletion and the status is Pending. Click the credit note number to view more information. See Sales Credit Note Fields.

Field	Description
Credit Note Number	Auto-generated number.
Account	The customer account the credit note has been generated for.
Credit Note Date	The date the credit note was created.
Period	The accounting period the credit note was posted to.
Due Date	The credit note due date.
Credit Note Currency	The credit note currency code.
Credit Note Total	The total value of the credit note.
Print Status	Indicates whether or not this credit note has been printed.
Credit Note Status	Current status of the credit note.
Company	The company the credit note was generated by.

Journals

If you have selected journals for archiving, the following details are displayed:

Field	Description
Journal Number	Auto-generated number. Click the number to view Journal Fields.
Type	The journal type.
Journal Date	The journal date.
Period	The journal period.
Journal Currency	The journal currency.
Credits	The total credit value of the journal.
Debits	The total debit value of the journal.
Journal Status	The journal status.
Company	The journal company.