In a multi-currency organization, you can override the exchange rates used for document currency and dual currency when entering sales invoices, sales credit notes, payable invoices, payable credit notes and cash entries. If you do not override a currency's exchange rate, then its current rate at the time of posting is applied. The rate used is stored on the document header upon Save, and copied to the transaction line upon Post.
How you override the exchange rates varies depending upon whether you are entering the document using Classic Edition
The view of the application that you see when you first install the base managed package. or Extended Edition The view of the application that you see when you install one of the extension packages (such as the Cash Entry Extension package). For invoices, credit notes, and journals Extended Edition is integrated into the main package, but must be configured..
Classic Edition
When entering the document using Classic Edition:
- Enter the document currency (Invoice Currency or Credit Note Currency as appropriate) on the document header. If the document currency is the same as either home or dual, you will not be able to override the corresponding exchange rate.
- Click the expander icon
next to the document currency field. An expander panel opens with fields for the document exchange rate and dual exchange rate. The current rates are displayed for information purposes. - Enter the overriding exchange rates, or leave the fields blank to accept the current rates.
Extended Edition
When entering the document using Extended Edition:
- Enter the document currency (Invoice Currency or Credit Note Currency as appropriate) on the document header. If the document currency is the same as either home or dual, you will not be able to override the corresponding exchange rate.
- In the Invoice Rate/Credit Note Rate field, enter the overriding exchange rate for document currency.
- In the Dual Rate field, enter the overriding exchange rate for dual currency.