AP Voucher Fields

Here is a description of the fields and buttons that Order and Inventory Management – FinancialForce Connector adds to the AP Voucher and AP Voucher Line objects. For more information about the fields and buttons included in Order and Inventory Management, see AP Voucher Fields.

Key: R – Read-only

Fields Added by Order and Inventory Management – FinancialForce Connector to the AP Voucher Object
Field

 

Description
Accounting Company   The Accounting company that relates to the AP voucher. This is automatically populated from the Accounting Company field on the related purchase orders. If none of the AP voucher lines are related to a purchase order line, this is populated with the value defined in the Default Company field on the OIM – FinancialForce Connector Admin page.
Accounting Currency   The Accounting currency of the AP voucher. This is automatically populated from the Accounting Currency field on the related purchase orders. If none of the AP voucher lines are related to a purchase order line, this is set to the Accounting currency that belongs to the company set in the Accounting Company and has the same ISO code as the AP voucher's currency.
Payable Invoice   The payable invoice that relates to the AP voucher. This is automatically populated when a payable invoice is created from the AP voucher.
Payable Invoice Status R The status of the payable invoice related to the AP voucher.
Period   The Accounting period that the AP voucher belongs to. If you don't provide a period, Accounting automatically determines the appropriate period when creating the payable invoice.

AP Voucher Line Fields

Key: R – Read-only

Fields Added by Order and Inventory Management – FinancialForce Connector to the AP Voucher Line Object
Field

 

Description
Dimension 1-4  

Dimension 1-4 records that relate to the AP voucher line.

This is automatically populated from the Dimension 1-4 fields on the relevant product group record. If the record type of the AP voucher line is "Item", the product group of the item on the related purchase order is used. If the record type is "Accounting", the product group of the accounting item is used.

General Ledger Account  

The general ledger account that relates to the AP voucher line.

This is automatically populated based on the record type of the related purchase order line item as follows:

  • If the record type is "Category", this is set to the Purchase Analysis GLA for Category of the related product group.
  • Otherwise, this is set to the General Ledger Account field of the purchase order line item.
Item  

The item record that relates to the AP voucher line.

This is automatically populated based on the record type as follows:

  • If the record type of the AP voucher line is "Accounting", this is set to the accounting item.
  • Otherwise, this is set to the item being procured on the related purchase order line item.
Payable Invoice Expense Line Item   The payable invoice expense line item that relates to the AP voucher line. This is automatically populated when an expense line item is created from the AP voucher line.
Payable Invoice Line Item   The payable invoice line item that relates to the AP voucher line. This is automatically populated when a payable invoice line item is created from the AP voucher line.
Product  

The product that relates to the AP voucher line.

This is automatically populated based on the record type as follows:

  • If the record type of the AP voucher line is "Item", this is set to the product of the product group related to the item being procured.
  • If the record type is "Accounting", this is set to the product of the product group related to the accounting item.
  • If the record type is "Tax", this is set from the OIM line type to product mappings. For more information, see Mapping OIM Line Types to Salesforce Products.
Product Line R For system use. Determines whether the AP voucher line represents a product line or an expense line. If this is selected, when you create a payable invoice from the related AP voucher, a payable invoice line item is created for this line. If this is deselected, a payable invoice expense line item is created for this line.

Buttons

Buttons Added by Order and Inventory Management – FinancialForce Connector to the AP Voucher Object
Button Description
Push to Accounting

Creates a payable invoice from the AP voucher.

Note:

This button has been superseded by the Create Payable Invoice Lightning action.