Recalculating Billing Events

If you change certain information for a timecard A mechanism for logging time against a project or an assignment., milestone A fixed target, which when achieved, can be billed to the customer for a fixed fee or by logging time against it., expense A record of expenses incurred by resources assigned to a project or opportunity., or miscellaneous adjustment A catch-all business record that allows you to correct data entry errors or adjust transactions. that is included in a billing event A means of generating billing information that can be fed into a financial system which has not yet been released, you should recalculate the billing event to make sure it matches the changed record. You will not be able to release the billing event if it no longer matches the business record.

Recalculate the billing event if any of the following information changes:

• A timecard's amount, bill rate, budget allocation, customer reference, description, quantity, project, or start date.

• A milestone's actual date, amount, budget allocation, customer reference, description, or project.

• An expense's billing amount, budget allocation, customer reference, description, expense date, project, or type.

• A miscellaneous adjustment's amount, budget allocation, customer reference, description, effective date, or project.

Note:

A business record's customer reference is derived from the customer purchase order budget or billable expenses budget that the record is allocated to via its budget allocation.

To recalculate billing details:

1. On the Billing Event page, click Recalculate Billing.
2. Read the information message.
3. Click Recalculate Billing to continue.

If you want to recalculate multiple billing events, use the Billing Events Awaiting Release tab. For more information, see Billing Events Awaiting Release Tab.

Note: You cannot undo the Recalculate Billing action.