Access Rules

You can create access rules to prevent specific users from editing specific plan cells. This can be useful when you close a time period, if you want to prevent users other departments from editing actuals, and so on.

When setting up an access rule, you can define the following:

• The dimension values the rule applies to.
• The measures the rule applies to.
• The users the rule applies to.

The combination of those three elements determines which plan cells are affected by the access rule, making them read-only.

Access rules restrict existing access, they do not provide additional access. Therefore, if a user has read-only access to a plan, the access rules for that plan do not affect them. Similarly, if a user doesn't have access to a plan, the access rules for that plan do not affect them. If you want to restrict a user's access to an entire plan, use the Salesforce sharing feature and permission sets instead of access rules.

Note:

Access rules do not restrict relationships. This means that if you edit the details of a relationship row, you can select a dimension value that an access rule might otherwise restrict you from editing. For more information about relationships, see Relationships Overview.