Managing Allocation Templates

You can create allocation templates in single-company mode and in multi-company mode. In multi-company mode, your current companies must include the companies you intend to use in the template, and they must share the same dual currency. An allocation template created in multi-company mode cannot be loaded in single-company mode, and vice versa.

Creating an Allocation Template

The easiest way to create an allocation template is to enter the details on the Allocation pages and when you have finished, click Save in the Allocation Template Bar to save all the details as an allocation template before posting the allocation for the first time.

Alternatively, you can create an allocation template from the Allocation Templates home page or list view:

  1. Select the Allocation Templates tab.
  2. Click New on the Allocation Templates home page or click New Allocation Template from the list view. The Allocation pages are displayed.
  3. On all pages, complete the details you want to save in a template.
  4. Click Save in the Allocation Template Bar.
  5. Enter a name and description for the template and click Save.
Notes:

If you are using local general ledger accounts, make sure that your allocation filters and your allocation have a local GLA selected, and not a corporate GLA.

When you view the filter group details on the Retrieve Source page, you can see the name of the local GLA used. When you click Preview, you can see the local GLA values.

You cannot use local GLAs in multi-company mode.

Loading an Allocation Template

To load an allocation template from the Allocation pages:

  1. Choose the template from the Select Template field.
  2. Click Load. The relevant pages in the allocation process are completed with the data from the template.

To load an allocation template from the Allocation Templates list view, click the template you want to load and the template details are displayed on the Allocation pages.

Note:

When loading a multi-company allocation template, your current companies must include the companies used in the template.

Editing an Allocation Template

To edit an allocation template from the Allocation Templates list view:

  1. Click Edit next to the template you want to change.
  2. The Retrieve Source page in the allocations process is displayed, completed with the details from the template.
  3. Make the changes you require and click Save in the Allocation Template Bar.
Tip:

If you want to base an allocation on an existing template, you can load the template, change the details displayed on the Allocation pages and then continue with the allocation process without saving the changes to the template.

Deleting an Allocation Template

To delete an allocation template from the Allocation Templates list view, click Del next to the template you want to delete.

You cannot delete a template when it is used on an active allocation schedule. If you want to delete a template, you must remove it from all associated schedules first.