SECTIONSCreating a Budget Allocation
A budget allocation identifies the budgets to be consumed by timecard splits. You specify the project that the budget allocation relates to, and the budgets within that project to be consumed. You can create more than one budget allocation per project. For example, if you want different phases of a project to consume different budgets, you need to create separate budget allocations for each phase.
You must complete some prerequisite setup tasks before creating a budget allocation. For more information, see Setting up PSA to Track Consumption of Individual Budgets.
To create a budget allocation:
- Do one of the following:
- Click New on the Budget Allocations tab.
- Click New in the Budget Allocations related list on a project record.
- Click + New Budget Allocation in the Budget Allocation lookup on a milestone or timecard split.
- Enter a name for the budget allocation. Make it unique within the project that the budget allocation relates to.
- Select the project that the budget allocation relates to. The budgets that you select in the following steps must also have this project.
- If you intend to allocate billable values, select the customer purchase order budget that will be consumed.
- If you intend to allocate cost values, select up to three internal budgets:
- Select the first internal budget that will be consumed. The percentage allocated to the first budget is calculated automatically on save. If the budget allocation uses only one internal budget, it is set to 100%. If the budget allocation uses two or three internal budgets, it is set to the percentage that remains after you have entered the other allocations. The total percentage allocation is always 100%.
- [Optional] Specify a second budget and the percentage to allocate to it.
- [Optional] Specify a third budget and the percentage to allocate to it.
- Click Save.
You can now assign the budget allocation to timecard splits in your project. For more information, see Assigning Budget Allocations.