1. Payment

When you create a new payment proposal you can either:

  • Use a payment details template to enter information.
  • Enter all the payment and posting information manually.
  • Load a blank or empty template (to do this see Adding a Blank or Empty Payment Details Template in Managing Payment Details Templates).

Payment details templates can contain bank account, currency, payment method and posting information. If you are regularly creating proposals using the same details, you can create a template containing all these details. You can also set a default template. For more information, see What is a Payment Details Template and Creating Payment Details Templates.

Prerequisites

  • Make sure your current company is the appropriate company for this payment run.
  • If you are creating an electronic payment, make sure all the required bank details have been completed on all related accounts. See the Bank Details section in Custom Account Fields for a list of mandatory fields.
  • The GLAs can be corporate GLAs or local GLAs, depending on your alternate account settings. For more information, refer to your Chart of Accounts Structure.
  • When using Asperato for vendor payments:
    • Ensure that the vendor account has a "In Force" authorisation for a merchant group that matches your current company for the currency that you want to pay the vendor in. For more information, see Outbound Vendor Payments Account Authorization.

    • For Payments Plus to successfully complete an Asperato outbound payment, all of the accounts included on the payment proposal must have the requisite "In Force" Asperato authorizations. If the payment is unsuccessful, you receive an email notification containing the error information about any unauthorized vendor accounts.

      Note:

      To avoid payment failures, we recommend not to change the vendor authorization status from In Force whilst the vendor has any payments in progress, or whilst the vendor is part of a payment proposal that has vendor payment lines that are still in progress.

    • When a vendor payment via Asperato is successful, Accounting creates, posts, and matches the associated cash entries, which can contain up to:
      • 10,000 vendor accounts
      • 10,000 transaction lines
    • The outbound payments for vendors feature is available only in multi-currency orgs.
Note: If you are not using the Asperato service for outbound payments for vendors, the vendors' bank details are not validated in this release of Payments Plus. Ensure they are correct.

Collapse the side panel

To collapse the side panel, in the panel header click the icon.

To show the side panel, click the icon.

Make a Payment

  1. Click the tab Payments Plus.
  2. [Optional] If no default template is loaded, use the drop-down list in the Payment Details Template field to select a template. You can overwrite any of the details loaded from the template (the template will not be affected).
  3. In the Payment Information section, in the Payment Date field click the calendar icon to specify the date. As you enter information, the selected values appear in the payment proposal side panel. See Payments Plus Proposal Side Panel.
  4. In the Period field, the default value will correspond to the payment date. If you prefer, use the drop-down list to select an alternative period to post the cash entries to.
  5. In the Discount Date field, click the calendar icon and select a date. This is the date to use when calculating any discounts that you're entitled to. You can amend this date at any time until you first add transactions to the proposal.
  6. In the Bank Account field, use the drop-down list to select an alternative account.
  7. In the Payment Currency field, in a single currency org, this field is read-only and defaults to the Salesforce currency in which your corporate headquarters reports revenue. In a multi-currency org, either accept the default currency in which the payment is made, or use the drop-down list to select an alternative currency. The default is the bank account currency.
  8. In the Payment Method field, use the drop-down list to select a method.
  9. [Optional] If you selected the Asperato payment method, use the drop-down list in the Payment Destination field to select the destination of your outbound payment.
  10. [Optional] If you selected a domestic payment destination, do one of the following:
    • If you need to specify a local clearing system: Use the drop-down list in the Local Clearing System field to select a local clearing system for the selected payment currency.
    • If you do not need to specify a local clearing system: Leave the Local Clearing System field blank.
      For more information about the supported local clearing systems, see Local Clearing Systems Requirements.
  11. [Optional] Select Select Invoices for Separate Payments if you want to create payments at invoice level instead of account level. You can only select this checkbox if you have enabled the Payments Plus - Enhancements feature in the Feature Console and selected a payment method other than Electronic.
  12. In the Payment Information section, in the Settlement Discount GLA drop-down list select the relevant general ledger account (GLA). Any discounts that you deduct from this payment will be posted to this GLA.
  13. If your org is set up for multiple currencies, in the Currency Write-Off GLA drop-down list select the relevant GLA. Any currency write-off created by the matching process will be posted to this GLA.
  14. If you want to apply analysis dimensions to either of these GLAs, click Show Dimensions and specify the relevant dimensions.
  15. Click Create Proposal to continue to the next stage, Transactions.

The first time you click Create Proposal, a new payment proposal is created. The new proposal header record is given a status of "New" and is allocated a unique proposal number. These are displayed in the proposal side panel.

Note: If you edit a proposal the Create Proposal button changes to Next. Click Next, to continue to the next stage, Transactions.