Creating Accounting Playbook Templates

You can create accounting playbook templates to generate the accounting playbooks from the templates.

Note:

To create and edit accounting playbook templates, you must have the Accounting - Playbook Owner permission set assigned. For more information, contact your administrator.

To create an accounting playbook template:

  1. From the App Launcher, navigate to Accounting Playbook Templates.
  2. Click New. The New Accounting Playbook Template window displays.
  3. In the Name field, enter the name for the template.
  4. [Optional] Enter the description for the template.
  5. [Optional] Specify the playbook owner.
  6. Select the template type. You can select:
    • None
    • Period End
    • Year End
  7. Enter the number of days in the Calculate Start Date and the Calculate Due Date fields. These values calculate the start and due dates for the accounting playbooks generated from the template. The value in these fields is relative to a particular date, such as a period end date.
  8. [Optional] Select Exclude Public Holidays to exclude defined public holidays when counting the number of days to calculate the playbook’s start date and due date. For more information on defining public holidays, see Defining Public Holidays.
  9. [Optional] Select Exclude Weekends to exclude weekends when counting the number of days to calculate the playbook’s start date and due date.
  10. Click Save. This creates the accounting playbook template.
Notes:

  • The following rules apply when entering values in the Calculate Start Date and the Calculate Due Date fields:

    • If you want the calculated dates to be after a particular date, such as a period end date, enter a positive integer.
    • If you want the calculated dates to be before a particular date, enter a negative integer.
  • The name of the accounting playbook template must be unique.
  • The value in the Calculate Due Date field must always be greater than the value in the Calculate Start Date field.
  • You can view the related accounting playbook task templates and accounting playbook template history in the Related tab.
  • Playbook owners have the access to the Public Holidays tab by default, and can set public holidays.

Example for Calculating Start Date and Due Date of the Playbook

In this example, a period end playbook is generated from an accounting playbook template. To calculate the start date and the due date of a period end playbook, the number of days are counted from the period end date. The period end date is March 31, 2023.

Calculate Start Date

Calculate Due Date

Exclude Weekends

Exclude Public Holidays

Start Date

Due Date
2 3 No No April 2, 2023 April 3, 2023
-2 -1 No No March 29, 2023 March 30, 2023
2 3 Yes No April 4, 2023 April 5, 2023
-2 -1 No Yes (March 29, 2023 as public holiday) March 28, 2023 March 30, 2023
2 3 Yes Yes (April 3, 2023 as public holiday) April 5, 2023 April 6, 2023
-6 -5 Yes Yes (March 29, 2023 as public holiday) March 22, 2023 March 23, 2023

Task Template Portfolio Tab

In the Task Template Portfolio tab, you can view the list of task templates associated with the accounting playbook template. You can filter the list by using the Filters panel.

To use the filters, click . If you want to refine the list by due date, then in the Due Date From and the Due Date To fields, enter the number of days to be counted from the period end date. The task templates that are due in between the calculated dates are then listed.