Creating Rate Cards

Warning:

The dated resource rates feature is Beta functionality in this release of PSA. Do not adopt it except in sandbox environments. Further development is required to deliver a fully functional solution.

To create a new rate card Provides suggested bill rates and average cost rates for resource roles based on their region, practice, group, or account. Rate cards are matched to resource requests and assignments.:

1. Do one of the following:

   • Click New on the Rate Cards tab.
   • Click New Rate Card on the Rate Cards related list of the region A level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects., practice A level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects., or group A level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects. that you want to automatically associate the rate card to.
2. Complete the fields as described in Rate Card Fields. If you intend adding dated resource rates, leave the Start Date and End Date fields blank.
3. [Optional] If you want to use dated resource rates to allow for the bill rate or cost rate varying over time, select "Bill Rate" or "Cost Rate" in the Dated Resource Rate Type field then create the dated resource rates you require. For more information, see Notes About Creating Dated Resource Rates and (Beta) Dated Resource Rate Fields.

4. [Optional] Enter a Resource Role and one of the following to enable the rate card to be automatically matched to resource requests or assignments when other users create those records:

   • Account
   • Region
   • Practice
   • Group
5. Click Save.

Tip:

You can create a default rate card by leaving the Resource Role, Account, Region, Practice, and Group fields blank. This rate card is used when an appropriate rate card can't be matched to a resource.

Notes About Creating Dated Resource Rates

When creating dated resource rates on a rate card, note the following:

• The rate card's Dated Resource Rate Type field must be set to "Bill Rate" or "Cost Rate" as appropriate. If it is "None" you cannot create dated resource rates on the rate card.
• You must enter an effective date for each dated resource rate.
• You cannot set the same effective date for multiple dated resource rates on the same rate card.
• We recommend that you set the effective date for one rate on each rate card in the distant past. This ensures that a rate is available if work on a project starts earlier than expected. An error is displayed if you try to save a timecard for a period when no rate is available.