SECTIONS(Beta) Dated Resource Rates Overview
Dated resource rates enable the bill rate used by a resource request or assignment to continuously update in sync with changes to rates on the linked bill rate card. For example, if an assignment spans multiple years and a new bill rate is introduced during the second year, the assignment will automatically start using the new bill rate from the date it becomes effective. This means the bill rate that applies when an assignment is created no longer remains unchanged for the assignment's entire duration.
When a timecard is submitted for an assignment that uses dated resource bill rates, the bill rate in effect on each day of the timecard is used. For example, the rate card linked to a long-running assignment has the following dated resource bill rates:
| Effective Date | Rate |
|---|---|
| January 1, 2024 | 100 |
| January 1, 2025 | 150 |
Assuming that the bill rate is a daily rate, when the resource working on that assignment submits timecards for 2024 their daily bill rate is 100, and for 2025 their daily bill rate is 150. For the week commencing December 30, 2024, the following bill rates apply:
| Day | Bill Rate |
|---|---|
| Monday, December 30 2024 | 100 |
| Tuesday, December 31 2024 | 100 |
| Wednesday, January 1 2025 | 150 |
| Thursday, January 2 2025 | 150 |
| Friday, January 3 2025 | 150 |
The total billable amount for the timecard split that covers Monday - Tuesday is 2 x 100 = 200.
The total billable amount for the timecard split that covers Wednesday - Friday is 3 x 150 = 450.
The total billable amount on the timecard header is 200 + 450 = 650. The bill rate on the timecard header is an average: 650 / 5 = 130.
For information about creating rate cards with dated resource rates, see Creating Rate Cards.
Using Dated Resource Rates
To use dated resource bill rates with a resource request or assignment, you must select the Use Dated Resource Bill Rates checkbox when creating the record. If you create an assignment from a resource request, the assignment's Use Dated Resource Bill Rates checkbox defaults from the resource request. On saving the resource request or assignment, its Bill Rate Card field is populated automatically with a rate card that matches the relevant criteria. For more information about how rate cards are matched automatically, see (Beta) Rate Card Matching When Using Dated Resource Rates.
Once a bill rate card is matched to a resource request or assignment, its dated resource bill rates are used as follows:
- For a resource request, the rates are used to calculate the Dated Request Billable Amount. For details of how this amount is calculated, see (Beta) Calculating a Resource Request's Dated Request Billable Amount.
- For an assignment, the dated resource bill rates are used to calculate the EVA scheduled amounts, and to populate the daily bill rates on timecards linked to the assignment. The daily bill rates on the timecards are used to calculate the assignment's EVA actual amounts. For examples of how scheduled and actual values are calculated, see (Beta) EVA Calculations when Dated Resource Bill Rates Apply to Assignments and Timecards. For more information about EVAs, see Estimates Versus Actuals.
To use dated resource cost rates with a resource request, you must select the (Beta) Use Dated Resource Cost Rates checkbox when creating the record. On saving the record, its Cost Rate Card field is populated automatically with a rate card that matches the relevant criteria.
For an overview of where dated resource bill and cost rates are used in Professional Services Cloud, see Understanding Where Dated Resource Rates Are Used in Professional Services Cloud.