Starting With Gantt (Beta)

To add project tasks:

1. Click . The project task is added to the Task Grid and the name field is editable.
   • If you have selected the project name, the task is added at the bottom of the project's tasks.
   • If you have selected a parent project task, the task is added to the bottom of the parent's tasks.
   • If you have selected a project task, the task is added immediately below the selected task.
   • The start date and end date are populated relative to where you've added and the duration is set as one day (1d).
2. Enter a name for the task, and then press Enter, or tab or click away from the field. If you need to change this, double-click the name.
3. You can set or edit the duration of a task by:
   • Double-clicking the Start Date and End Date fields, and selecting dates from the calendar. The Duration field is also updated.
   • Double-clicking the Duration field. You can then type the duration to up to two decimal points in days or hours, such as 1d, 7.75h, or you can use the selector to increase the duration by one day or hour at a time.

   You can also change the start and end date, and the duration by moving and stretching project tasks in the Gantt Chart. For more information, see Scheduling Project Tasks.

You can select one or more project tasks and move them in the hierarchy by indenting, outdenting or dragging them to a new location.

To move project tasks, select and drag the tasks to another location in the hierarchy. If you move or delete a parent task, its child tasks are also moved or deleted.

Indenting and Outdenting Project Tasks

Click to move your selected project tasks down to the next level in the hierarchy.

Click to move your selected project tasks up to the next level in the hierarchy.

Tip: To improve performance for large projects when multi-selecting tasks to indent or outdent, change individual parent tasks rather than multiple parent and child tasks.

After you have added tasks in the Task Grid, you can change their scheduled start date, end date or duration within the Gantt chart. This helps you to visualize the details of the project plan when making changes.

• To move a task to a different start date without changing its duration, select the project task bar in the Gantt chart, and then drag the bar to the required date.
• To change a start date or an end date, hover near the end of a bar until the control is displayed. Press and hold the control and extend the bar to another start or end date.

If you want a project task to be dependent on another project task, you can add a link between the task bars in the Gantt Chart. For example, you might want a task to start only when another task has finished.

You can add dependencies between tasks, or between parent tasks and another parent's children. You cannot add dependencies between a parent task and its own children.

To add a dependency:

1. Hover over a project task.
2. Click the relevant relationship handle at the start or end of the bar. Example:
3. Drag the link to the relevant relationship handle of another task.

To edit the dependency type or lagThis term is either a delay or an overlap between tasks in a dependency relationship. According to the dependency type, lag is added (or subtracted when a negative value) to the start or end time of the successor task., double-click the dependency link. The dependency editor opens.

In the dependency editor:

• To use a different dependency type, select from the drop-down list.
• To increase or reduce the lag, enter the days or hours, such as 2d, 16h, or use the control. You can set a negative lag.

  Click Apply or press Enter to apply your changes and close the editor.

You can assign resources, roles or both to project tasks:

1. Select a project task in the Task Grid. This cannot be a parent task.
2. Click . Task Assignment Manager opens.
3. Click . The Resource Name field opens for edit.

   To add a resource, either:

   • Select a resource from the drop-down list.

   • Type a resource name:
     • If the resource has a valid contact record, the resource is selected.
     • If the resource does not have a valid contact record, the resource is identified as external in the Assignment field.

   To add a role only, or to add a role for the resource, double-click the Role field, and select from the drop-down list.

4. Click Apply.
5. Click Save.

When you have assigned resources to project tasks, you can link to other pages to generate assignments and resources requests for the project task assignments (PTAs).

To generate assignments or resource requests for PTAs, click to open the relevant pages:

• To generate assignments, click the main part of the button to open the default Generate Assignments from Project Task Assignments page.
• To generate unheld or held resource requests, click the drop-down part of the button, and then select an option:
  • Create resource requests. This opens the Generate Resource Requests from Project Task Assignments page, where you can create unheld resource requests.
  • Create held resource requests. This opens the Generate Held Resource Requests from Project Task Assignments page.

Assignments or resource requests are created from PTAs that have a role that matches a role on a contact record.

To print your project plan:

1. Click . The Print Setup page opens.
2. The default settings have been designed to produce a usable initial output. To change the output, change these settings. For details of the settings, see Gantt (Beta) Print Setup.
3. Click Print.