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Overriding Currency Values and Rates on a Journal

This is an optional feature of FinancialForce Accounting for those users who want to override currency values or rates on the journal header or journal lines. You should read and understand the About Currency Overrides on Journals topic before attempting to override currency values.

Key to icons

	Currency override is currently disabled.
	Currency override is currently active.
	Currency overrides already exist, but the feature is currently disabled.
	Currency overrides already exist, and the feature is currently active.

At header level (the default method)

To apply currency overrides at header level in Classic EditionThe view of the application that you see when you first install the base managed package.:

1. During the creation or editing of a journal, click the Override Currency Values icon. This icon is on the heading row of the Journal Line Items section in the Amount column. If the Override Currency Values icon has a star this means that one or more currency overrides have already been applied to this journal. The Override Currency Values pop-up is displayed.
2. Click Enter Values to override the journal's total debit value in home and dual currencies, or Enter Rates to override Journal Rate (document to home currency exchange rate) and Dual Rate (home to dual currency exchange rate). If the journal currency is the same as home or dual, the fields to override that value or rate are not available.
3. Enter any additional currency override values that you want to apply. All total override values must be positive in this context. You can override a maximum of three currency values so if you have overridden home and dual currency values you can override one other currency value. But if you have overridden their exchange rates (Journal Rate and Dual Rate) you can still override three other currency values.
4. Click Save.

If you override the Journal Rate and Dual Rate, the rates used are stored on the journal header upon Save, and copied to the transaction line upon Post. If you do not override rates or values, then the current rates at the time of posting are applied.

Extended Edition

Note:

Note

If you do want to use Extended Edition for this task, your administrator must add some fields to the appropriate page layout. Validations will occur on save.

To set your own debit value for each non-document currency at header level in Extended EditionThe view of the application that you see when you install one of the extension packages (such as the Cash Entry Extension package). For invoices, credit notes, and journals Extended Edition is integrated into the main package, but must be configured.:

On the journal header, enter a debit value into any or all of the following field pairs: Override Currency 1-3 and Total Override Debit Value 1-3.

At line level (enabled by a custom setting)

To apply currency overrides at line level in Classic EditionThe view of the application that you see when you first install the base managed package.:

1. During the creation or editing of a journal line item, click the Override Currency Values icon after entering the line Amount. If the Override Currency Values icon has a star this means that one or more currency overrides have already been applied to this journal line. The Override Currency Values pop-up is displayed. The default values shown are calculated using the exchange rate in force at the journal date.
2. Click Enter Values to override the journal line value in home and dual currencies, or Enter Rates to override Journal Rate (document to home currency exchange rate) and Dual Rate (home to dual currency exchange rate) on that particular line. If the journal currency is the same as home or dual, the fields to override that value or rate are not available.
3. Enter any additional override values for the account trading currency associated with each applicable currency slotPlaces on the transaction line item where currency values are stored. These are Home, Dual, Document, Dimension 1-4, Account, Bank Account, and General Ledger Account. The values are either calculated by the application using the stored exchange rates or entered by the user when creating or editing the source document.. If the currency associated with a currency slot is the same as the journal currency, you will not be able to enter an override value for that currency slot.
4. Click Save.

If you override the Journal Rate and Dual Rate, the rates used are stored on the journal line item upon Save, and copied to the transaction line upon Post. If you do not override rates or values, then the current rates at the time of posting are applied.

Extended Edition

Note:

Note

If you do want to use Extended Edition for this task, your administrator must add some fields to the appropriate page layout. Validations will occur on save.

To set your own value for each non-document currency slotPlaces on the transaction line item where currency values are stored. These are Home, Dual, Document, Dimension 1-4, Account, Bank Account, and General Ledger Account. The values are either calculated by the application using the stored exchange rates or entered by the user when creating or editing the source document. at line level in Extended EditionThe view of the application that you see when you install one of the extension packages (such as the Cash Entry Extension package). For invoices, credit notes, and journals Extended Edition is integrated into the main package, but must be configured.:

1. During the creation or editing of a journal line item, enter an override value for any or all of the available currency slots.
2. Once you have finished creating your journal line, click Save.

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