Clicking the Depreciation Methods tab displays the depreciation methods home page. More about the home page.
In the View section, select an appropriate list view from the drop-down list to go directly to that list page, or click Create New View to define your own custom list view. List views let you display a list of records that match specific criteria.
In the Recent section, select an item from the drop-down list on the right to display a brief list of the top records matching that criteria. The choices are listed in the table that follows.
From the list, you can click any depreciation method name to go directly to its detail.
Click New to create a new depreciation method.
To change the value of an editable field shown in a view double-click it, enter the value you want and click Save.
Recent Choice
Description
Recently Viewed
The last 10 or 25 records you viewed, with the most recently viewed item listed first. This list is derived from your recent items and includes records owned by you and other users.
Recently Created
The last 10 or 25 records you created, with the most recently created item listed first. This list only includes records owned by you.
Recently Modified
The last 10 or 25 records you updated, with the most recently updated item listed first. This list only includes records owned by you.
The Depreciation Methods tab contains the ways in which you can calculate depreciation schedules for an asset in FinancialForce Fixed Asset Management. FinancialForce Fixed Asset Management has several default depreciation methods described in the sections that follow.
You can also create your own depreciation methods.
Straight Line
In this method, the estimated depreciation per year is calculated using the formula:
Asset Cost - Salvage Value / Service Life in Years
Double Declining Balance
In this method, the estimated depreciation per year is calculated using the formula:
2 * 1/Service Life in Years * Current Book Value
150% Declining Balance
In this method, the estimated depreciation per year is calculated using the formula:
1.5 * 1/Service Life in Years * Current Book Value
Sum of the Years Digits
This method is an accelerated depreciation method similar to double declining balance. This results in greater depreciation of the asset earlier in the asset's useful life. In later years the asset will depreciate by a lower amount. For instance, a production machine is purchased for $25,000 and will be sold for $2000 after five years, the asset will have depreciated by $23,000. This depreciation amount is then spread over the useful life of the asset.
The first step in calculating the depreciation for each year is to add the digits of the asset's useful life together. In our example, the useful life of the asset is five years:
1+2+3+4+5=15
The depreciation is then calculated by dividing the amount the asset is to be depreciated by fractions of the total digits of the asset's life. For instance:
Year
Depreciation Calculation
Total Depreciation for the Year
1
(5/15) * $23,000
$7666.66
2
(4/15) * $23,000
$6133.33
3
(3/15) * $23,000
$4600
4
(2/15) * $23,000
$3066.66
5
(1/15) * $23,000
$1533.33
Units of Production
This method calculates an estimated depreciation based on the estimated units of production and the depreciation per unit of production.
The formula used to calculate the depreciation per unit of production is:
Asset Cost - Salvage Value / Estimated Units of Production
The estimated units of production per depreciation schedule is calculated using the formula:
(Service Life in Units / Service Life in Years) / Time Period Basis (i.e. 1,4 or 12)
The depreciation schedule amount (estimated) is then calculated using the formula:
Depreciation per Unit of Production * Units of Production per Depreciation Schedule
For example, a production machine is purchased for $2,300 and has a salvage value is $5. It has a service life of five years, and the Time Period Basis of Monthly. The asset's Service Life in Units is expected to be 10,000.
The depreciation per unit of production is: 2300 - 5 / 10000 = 0.2995
The estimated units of production per depreciation schedule is: (10000 / 5) / 12 = 166.66
The depreciation schedule amount (estimated) is therefore: 0.2295 * 166.66 = 38.2495 which is rounded up to $38.25.
You cannot use the Units of Production depreciation method on a tax book.
Restrictions
This section describes calculation issues that may affect the way in which you use FinancialForce Fixed Asset Management.
Changing Depreciation Schedules
You can change the Depreciation Amount on depreciation schedules that have not yet been posted to your financial accounting system. When you change the Depreciation Amount on a depreciation schedule, the Depreciation Amount on the other depreciation schedules is not recalculated to reflect this change.
Date in Service
When you generate depreciation for an asset where the Date in Service is the 14th of the month or later, no depreciation is calculated for that month.
Service Life
You must enter a Service Life in Years in whole numbers when depreciating an asset using the Sum of the Years Digits depreciation method.
Units of Production
Production is estimated based on the values in the Service Life in Years and Service Life in Units fields. The resulting depreciation schedules contain the same Depreciation Amount that the Straight Line depreciation method produces. You can change the value in the Units of Production (Actual) field of a pending depreciation schedule and the Depreciation Amount is recalculated to reflect that value. The Depreciation Amount on the other depreciation schedules is not recalculated to reflect this change.
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