When you create a new asset, you must submit it for approval. The asset is not created in the financial system until it has the status Approved.
The status of an asset determines when the fixed asset message is sent to the financial system:
Once you submit an asset for approval, it becomes locked. Depending on the approval process your administrator has chosen, if you want to make changes to the asset at this point, you can recall the approval request.
You can submit assets for approval when their status is New, Rejected or Recalled.
Submitting a Single Asset for Approval
To submit a single asset for approval:
Click the Fixed Assets tab.
Select the Name of the fixed asset that you want to submit for approval.
Click Submit for Approval.
Click OK.
Submitting Several Assets for Approval
To submit several assets for approval:
Click the Fixed Assets tab.
Choose a view from the drop-down list to select the records to display.
Select the checkboxes of the assets that you want to submit.
Click Submit Assets for Approval. The Asset Submission page lists the assets that can be submitted for approval, and identifies any assets that are not eligible to be submitted for approval.
Click Submit for Approval to proceed.
Click Close.
Resending the Asset Message
If the accounting system does not receive the asset message for an asset with the status Approved, you can resend it:
Click Resend Acquisition on the Fixed Asset Detail page of the asset that you want to resend the message for.