Adjusting and Locking a Revenue Forecast Version

Notes:

To make management adjustments to a revenue forecast version, you must have been assigned permission to adjust forecast versions. For more information, see Revenue Forecasting Permissions.

The Revenue Forecast Version Adjust permission control is also required to adjust revenue forecast versions if Respect Permission Controls is selected in your org. For more information, see Setting up Forecasting.

You can make management adjustments at RPG Abbreviation of region, practice, group., project, opportunity, and milestone level to values displayed in the Forecast Breakdown grid on the Review Forecast Version page. This enables you to achieve more accurate forecasts by taking advantage of your insight into the business and detailed up-to-date knowledge.

Warning:

If you have applied a filter, you cannot adjust summary roll-up values in the grid because values lower down in the hierarchy might have been filtered out, affecting the roll-up values. You can adjust values on projects, opportunities, and milestones as these values are unaffected by filtering. You can only adjust values on projects if there are no milestone filters applied.

You can make several adjustments and then save them to see how they affect the embedded chart and any roll-up values higher up in the RPG hierarchy on the Forecast Breakdown.

If you want to make an adjustment in your local currency, turn on Show Local Currency before making your adjustment.

The Adjusted Forecast line on the embedded chart, visual indicators, and tooltips give other users insight into the changes you have made. For more information, see Reviewing Revenue Forecast Versions.

Note:

Any adjustments only affect the selected revenue forecast version and not the "live" data in your org.

Adjusting a Revenue Forecast Version

Warning:

Always apply adjustments at the bottom of the RPG hierarchy first and then work upwards. This is because if you make an adjustment at a higher level and then subsequently update a value below it in the hierarchy, the roll-up at the higher level will not reflect the change made lower down.

To adjust a value on a revenue forecast version:

1. Do one of the following to go to the Review Forecast Version page:
• Select the Review Forecast Version tab.
• Click Review Forecast Version in the Navigation pane on the Services Revenue Forecasting workspace. For more information, see Services Revenue Forecasting Workspace.
2. [Optional] Click to ensure you can see the latest data on the Review Forecast Version page, including recent adjustments by other users.
3. [Optional] Turn on Show Local Currency if you want to make the adjustment in your local currency.
4. Click the cell in the Forecast Breakdown grid that contains the value you want to adjust. The Adjust Revenue Forecast window is displayed.
   
5. Do one of the following:
• Enter the value of your adjustment in the Variance field. For example, if you want to adjust the value in the Calculated Total Value field down by 1,000, enter ‑1000 in the Variance field. This change is automatically reflected in the Adjusted Total Value field.
• Change the value displayed in the Adjusted Total Value field to the value you want. This change is automatically reflected in the Variance field.
  
6. [Optional] Select Create Opposite Adjustment and use the Target Time Period field to simultaneously create an adjustment in another time period with a value that is the inverse of the adjustment you are currently making. This makes it easy to record when revenue is going to slip from one time period into another.
   For example, if you enter -1500 in the Variance field, select Create Opposite Adjustment, and then select a target time period of March 2021, an adjustment of 1500 is also made to the corresponding cell in the March 2021 time period.
   
   Warning:

   When the adjustment is applied to the cell in the target time period, any existing adjustment is overwritten.

7. [Optional] Enter notes to record your reason for the adjustment.
8. Click Adjust. The cells containing the adjustment and, if applicable, the opposite adjustment are highlighted in the Forecast Breakdown grid and an icon is displayed to indicate whether the adjustment has revised the original calculated value up or down. This is also reflected in any roll-up values that are higher up in the RPG hierarchy on the Forecast Breakdown. For more information on the icons displayed, see Forecast Breakdown.
9. [Optional] Repeat steps 4 to 8 to make further adjustments.
10. Click Save on the Review Forecast Version page to save your adjustments.

To prevent further adjustments, you can lock a version. For more information, see Locking and Unlocking a Revenue Forecast Version.

Locking and Unlocking a Revenue Forecast Version

Note:

To lock or unlock a revenue forecast version, you must have been assigned the relevant permissions. For more information on permissions, see Revenue Forecasting Permissions.

To prevent anyone from making further adjustments to a version:

1. Click to update the Review Forecast Version page to ensure you can see the most recent values.
2. Click Lock Version. The version is locked and the data displayed is refreshed.

To unlock, click Unlock Version. The version is unlocked and the data displayed is refreshed.