Payment Proposal Stages and Statuses

A payment proposal can pass through several stages and statuses.

Note:

When you open an existing payment proposal from the payments home page or list view it will open at the appropriate stage according to its current status.

Key: * – Optional

 

Stage

Primary actions

Secondary actions

 Payment statuses

Transaction Line Item status at the end of this stage
1 Payment     New Available
2

 

 Transactions Retrieve Transactions Hide Filters, Show Filters, Clear All New Available
  Add to Proposal   Proposed, Proposing, New Proposed
3 Review Edit, View Remove Transaction Proposed, New Proposed, Available (if Transaction Line Item has been removed)
4a Prepare Checks Print Checks, Reprint Checks Renumber Down Preparing Data, Preparing Media Error, Ready to Post Proposed
Electronic Generate Bank File Remove Accounts Preparing Data, Preparing Media Error, Ready to Post Proposed
Asperato Create Asperato Payments Remove Accounts Ready to Post Matched, Proposed
4b Post and Match     Background Posting, Matched, Error Matched, Proposed (if errors occurred)
5 Payment Summary Print Remittances, Reprint Remittances, Email Remittances (download Remittance PDF) Matched, Discarding, Discarded, Discard Error Matched, Proposed (if errors occurred). Note: Transaction Line Item may be available (if it has been discarded)
Payment Summary (Cancel)* Cancel Selected, Cancel All   Canceling, Canceled, Part Canceled, Canceling Error Available (if Canceled), Matched (if Canceling Error)
Notes:

1. When a payment proposal is discarded, all related transaction lines return to a status of "Available".

2. If you cannot see the button Print Checks, Print Remittances, or Email Remittances your administrator must set up Conga check and remittance printing as explained in the Certinia Conga Integration guide available from Community.

3. You can only print preprinted checks. If you are using blank checks you must post and match your payments first, and then print your checks using Conga.