4. Pay

When you prepare payment, the following processes run:

    1. For checks, the check numbers are automatically allocated from the next available numbers in the active range. See About Check Ranges and Numbers and Creating and Activating Check Ranges for more information.
      • If the check range for the bank account is not active, or it has insufficient check numbers, you will see an error message.
    2. For checks, electronic, and Asperato, payment data is prepared.
      • The data is stored in three payment data objects that your printing application uses to print the correct information on checks and remittances. See Payment Media for more information.
      • If you have included any vendors with a zero payment value, these are excluded from the payment data. You cannot print checks or remittances for these vendors, but their transactions are matched during the Post & Match stage.
      • If an error occurs, the status is set to "Preparing Media Error" and an error reason is recorded in the Payment Log object. See Viewing the Payment Log for more details.
      • For payments using the Asperato payment method:
        • If you selected the Select Invoices for Separate Payments checkbox to create payments at invoice level, cash entries are created per invoice. If you deselected the checkbox, cash entries are created per account.
        • When you click Pay Now, a separate Asperato payment record is created for each payable invoice that has been selected on the payment proposal. The Asperato payment records are then immediately submitted for processing by the Payment Service Provider (PSP), Airwallex. The status of the Asperato payment records are updated to reflect the processing status from Airwallex. If the payment processing is successful, the payment stage of the Asperato payment records is updated to "Payment Sent" and the Asperato Integration creates, posts and matches a separate cash entry per vendor account. If an error occurs during processing, the Asperato payment record payment stage is updated to "Failed" and the payment proposal status changes to "Error". See 5. Summary for more details on resubmitting failed payments.
Warning:
  • For Asperato, you cannot make changes to the payments once you have clicked Pay Now.
  • For both checks and electronic, you cannot make changes to the payments once you have clicked Post & Match.

Checks

Asperato and Electronic

Post & Match

When you prepare a check payment, the Post & Match button is not enabled until you print the checks.

When you are ready to continue, click Post & Match to start the process. The process runs as an asynchronous batch job. You are notified by email of the success or failure of this operation. See About Asynchronous Batch Jobs in Payments Plus for important related information.

The Summary page displays when the post and match process completes.