Creating Allocation Templates

This topic relates to creating allocation templates in Lightning.

Creating Fixed Templates

To create a fixed template:
  1. From the App Launcher, search for and select the Allocation Templates tab.
  2. Click New and select the Fixed Template type from the Select a Record Type window.
  3. In the Template Name field, enter the name for the template.
  4. In the Template Description field, enter the description for the template.
  5. [Optional] In the Allocation Rule field, search for and select a fixed rule for your template. Ensure that the rule is activated.
  6. [Optional] Select the Include Disabled Dimensions checkbox. If you select a rule in the Allocation Rule field, the value in this field is derived from that allocation rule.
  7. [Optional] Select the Allocate to Multiple Companies checkbox to allocate to multiple companies.
  8. [Optional] Select the Only Include Intercompany Transactions checkbox to just include intercompany transactions.
  9. In the Output Details section:
    1. Select either Journals or Transactions in the Output field. By default, Journals is selected.
    2. Enter the description for your selected output in the Output Description field.
  10. Click Save. A new allocation template of Fixed type is created.
Notes:
  • You cannot select the Allocate to Multiple Companies checkbox when the selected allocation rule either has no companies or has a local company defined.
  • If you select the Allocate to Multiple Companies checkbox, ensure that all the lines in the criteria have a company assigned.

Creating Statistical Templates

To create a statistical template:
  1. Follow steps 1 to 4 as mentioned for fixed templates.
  2. Search for and select either an allocation rule in the Allocation Rule field or an allocation basis in the Allocation Basis field to create the template. You cannot select both.
  3. Follow steps from 6 to 9 as mentioned for fixed template.
Notes:
  • If you are selecting a rule to create the allocation template, ensure that rule is activated and matches the template record type.
  • You cannot select the Allocate to Multiple Companies checkbox when the selected allocation basis has no companies.
  • The selected allocation basis must have a general ledger account (GLA) in all the lines.

After the template is created, you can define its source and distribution criteria. For more information, see Defining Distribution Criteria In Allocation Templates and Defining Source Criteria in Allocation Templates.

When you have defined its source and distribution criteria, to activate a template, click Activate. The Active checkbox is automatically displayed as selected.

To deactivate a template, click Deactivate. The Active checkbox is automatically displayed as deselected. The Deactivate button is visible only on an active template.

Note:
  • You cannot deactivate or delete an allocation template if it is assigned to one or more allocations.
  • After activating a template, you cannot edit it. To edit the active template, deactivate it, make the changes, and activate it again.
  • If you have assigned a template to any allocation, you can view that allocation record in the Related tab
  • Alternatively, you can create a new allocation record from the template by clicking New on the Allocation related list in the Related tab.

Duplicating Allocation Templates

To duplicate an allocation template:

  1. Click Duplicate on the allocation template record page.
  2. In the Duplicate Allocation Template window, enter the allocation template name and click Duplicate. The allocation template is duplicated along with the source and distribution criteria.

If there are unsaved changes, the Unsaved Changes window appears. You can perform any one of the following:

  • Click Discard Changes to discard any changes and then click Duplicate.
  • Click Save and Continue to keep the changes and then click Duplicate.