Voiding an AP Voucher

You can void an AP voucher once it has been matched. This creates an AP voucher credit that includes a line for each of the lines on the AP voucher. After voiding an AP voucher its status changes to "Voided" and its credit status to "Not Credited". On the related purchase orders and their line items, the vouchered amounts and quantities update accordingly. In addition, the status of related purchase orders changes back to "Approved Drop Ship Purchase Order" or "Approved Internal Purchase Order" if the AP voucher has a lookup to:

  • A purchase order of the "Approved Drop Ship Purchase Order" or "Approved Internal Purchase Order" type.
  • A supplier site and its Purchase Order Type field has the "Approved Drop Ship Purchase Order" or "Approved Internal Purchase Order" status.

Purchase orders can be re-vouchered after an AP voucher has been voided.

If you received a purchase order from an AP voucher, you must reverse the receipt before you can void the AP voucher. For more information, see Reversing an AP Voucher Receipt.

To void an AP voucher:

  1. Navigate to the detail page for the AP voucher you want to void.
  2. Click Void. A confirmation message displays. Using ClassicClosed  Click Void AP Voucher.
  3. Click Confirm. Using ClassicClosed  Click Void AP voucher.

The system ensures that when an AP voucher is voided, the appropriate financial transactions are created so the void action is accounted for correctly. See Accrual Transactions for more information.

Note:

If Order and Inventory Management – FinancialForce Connector is installed in your org, a payable credit note might be automatically created from the AP voucher credit. For more information, see AP Voucher Credits to Payable Credit Notes.