Payments Plus Overview

Payments Plus enables you to perform the following tasks in a single streamlined process:

Choose where the money is paid from and how the payment will be made.
Filter and retrieve the vendors and transactions you want to pay.
Select the vendors and transactions that you want to pay.
Refine your selection.
Confirm or adjust the assigned check numbers.
Post and match the payment proposal.
Send remittances to your vendors.

Advantages of this pilot release

This pilot release of Payments Plus has the following advantages:

The “shopping basket” approach means you can build up the payment from multiple filters, reducing the number of payment proposals you have to create.
On hold transactions are displayed, making reconciliation to vendor’s statements easier.
You can pay a vendor even when the overall account balance is a negative value.
You can pay a vendor by check even though the account is set up for electronic payments.
You can pay a future-dated invoice.
You can process zero value payments to enable automatic matching of transactions in bulk.
You have greater control over the date used to calculate discounts, and the financial period the cash entries will be posted to.
You can pay an electronic account by check and vice versa for maximum flexibility.
The maximum number of vendor accounts (checks) you can have on a single payment proposal has been increased to 1,000 (original Payments is limited to 500).
The maximum number of transaction lines you can retrieve is 10,000 (original Payments is limited to 3,000).
The signs are reversed, so a payable invoice appears as a positive value making the data easier to read.

Limitations of this pilot release

This pilot release of Payments Plus has the following limitations:

Electronic payments are not supported.
Local chart of accounts structures are not supported.
Matching is done in document currency only.
You cannot cancel a payment that was created in Payments Plus. In this release you must cancel it manually.
You cannot use Payments Plus to process customer payments, for example a direct debit collection.
You cannot clear a payment's history.
You cannot part-pay an invoice.

Stages and statuses

A payment proposal can pass through several stages and statuses.

Note:

When you open an existing payment proposal from the payments home page or list view it will open at the appropriate stage according to its current status.

	Stage	Primary actions	Secondary actions	Payment statuses	TL status at end of stage
1	Add Payment Details			New	Available
2	Select Transactions (Retrieve)	Retrieve Transactions	Hide Filters, Show Filters,	New	Available
2	Select Transactions	Add to Proposal		Proposed, Proposing, New	Proposed
3	Review Proposal (Refine)	Update Proposal	Delete Account or Transaction	Proposed, New	Proposed, New
4	Prepare Checks	Print Checks	Renumber Down	Preparing Data, Preparing Data Error	Ready to Post
5	Post and Match			Background Posting	Matched, Error
6	Payment Summary			Matched	Matched

Display formatting of transaction values

To make Payments Plus more intuitive, transaction values are displayed with the opposite sign when compared to how they are stored in the underlying transaction database.

For example, when processing a vendor payment:

Payable Invoice
Source Document		Transaction			Payment Plus
Number	Value	Doc. Value	Outstanding	Discount	Outstanding	Discount	Payment Value
PIN000001	10,000.00	–10,000.00	–10,000.00	–20.00	10,000.00	20.00	9,980.00

Payable Credit Note
Source Document		Transaction			Payment Plus
Number	Value	Doc. Value	Outstanding	Discount	Outstanding	Discount	Payment Value
PCR000003	777.00	777.00	777.00	1.55	–777.00	–1.55	–775.45

Sales Invoice
Source Document		Transaction			Payment Plus
Number	Value	Doc. Value	Outstanding	Discount	Outstanding	Discount	Payment Value
SIN000001	5,000.00	5,000.00	5,000.00	10.00	–5,000.00	–10.00	–4,990.00

Cash Entries
Source Document			Transaction			Payment Plus
Number	Type	Value	Doc. Value	Outstanding	Discount	Outstanding	Discount	Payment Value
CSH000005	Payment	880.00	880.00	880.00	0.00	–880.00	0.00	–880.00
CSH000006	Payment Refund	50.00	–50.00	–50.00	0.00	50.00	0.00	50.00

Journal
Source Document			Transaction			Payment Plus
Number	Note	Value	Doc. Value	Outstanding	Discount	Outstanding	Discount	Payment Value
JNL000000	Debit AP Control	100.00	100.00	100.00	0.00	–100.00	0.00	–100.00
JNL000001	Credit AP Control	–120.00	–120.00	–120.00	0.00	120.00	0.00	120.00

Related Tasks

Creating a New Payment Proposal

Filtering and Retrieving Transactions

Selecting Transactions to Pay

Reviewing the Proposal

Preparing Checks

Post and Match

Viewing the Payments Plus Error Log

Reference

Payment Details Fields

Select Transactions Fields

Review Proposal Fields

Prepare Checks Fields

Payment Summary Fields

Payments Plus Error Log Fields

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