Milestone Fields

Here is a description of the fields on a milestoneClosed A fixed target, which when achieved, can be billed to the customer for a fixed fee or by logging time against it. record.

Key: * – Mandatory field

Field   Description
% Hours Completed for Recognition  

Percentage of hours completed on this milestone.

If you are not using weighting, the following calculation is used to work out the value in this field:
(Sum of approved timecard hours/Value in Planned Hours field on milestone) * 100.


If you are using weighting, the following calculation is used to work out the value in this field:
(Weighted actual hours/Sum of weighted actual and scheduled hours) * 100. For more information on weighting, see Using Weighting.


This field is only populated if one of the following applies:

  • % Complete is displayed in the Recognition Method field.
  • You are using the integration between PSA and Revenue Management and this milestone looks up to a template of type "% Complete" in Revenue Management.
Actual Date  

Actual date of completion. Must be completed before you can include the milestoneClosed A fixed target, which when achieved, can be billed to the customer for a fixed fee or by logging time against it. in financials.
Admin Global Edit   Indicates whether the changes are to be made globally. This includes changes to the milestone's projectClosed A collection of activities and related items to be managed over a defined time range, such as timecards, expenses, milestones and budgets., resourceClosed A contact that works on a project., currency, and date regardless of whether Include in Financials is selected. To use this option, set Actuals Calculation Mode to Scheduled.
Apply Default Bill Rate to Timecard   Indicates whether the value in the Default Bill Rate field is copied to child timecards when the Default Timecard Bill Rate from Milestone configuration option is set to true.
Approved   Indicates approval. Used in conjunction with Status field.
Approved for Billing   Indicates whether the milestoneClosed A fixed target, which when achieved, can be billed to the customer for a fixed fee or by logging time against it. is approved for billing. This field must be checked prior to Billing Generation. Your administrator can set up an approval process, field update, or trigger to automatically manage this field setting based on defined criteria.
Approved for Vendor Payment   Indicates whether it's OK to send an invoice to a vendor when invoicing costs for external resources.
Approver   Lookup to approval authority contact, usually a customer or partner.
Audit Notes   Audit notes for the business transaction.
Note:

We recommend that you include audit notes for every business transaction.
Bill Date   Bill date for the milestone.
Bill Transaction   Transaction ID for the billing eventClosed A means of generating billing information that can be fed into a financial system related to the milestone
Billed   Indicates this milestone has been included in a billing eventClosed A means of generating billing information that can be fed into a financial system.
Billing Event Item   Lookup to the related billing event.
Billing Hold   Indicates whether billing for the milestone is on hold. When selected, the milestone cannot be billed and is not included when generating billing events.
Budget Allocation  

This budget allocation determines which customer purchase order budget the Milestone Amount is allocated to when the milestone’s Include in Financials checkbox is selected (typically on approval). If the Milestone Amount field is empty, the milestone does not contribute to budget consumption.

If this field is blank when the milestone is included in financials, PSA populates it automatically with the project’s default budget allocation.

This budget allocation can provide the default for timecard splits and expenses linked to the milestone. For more information, see Automatic Assignment of Budget Allocation.

Only budget allocations for the same project as the milestone can be selected.

Once the milestone's Billed checkbox is selected, this budget allocation cannot change.
Closed for Expense Entry   Indicates whether expenses can no longer be entered for the milestone.
Closed for Time Entry   Indicates whether timecards can no longer be entered for the milestone.
Cost Transaction   Transaction ID for the cost associated with the milestone.
Default Bill Rate   Bill Rate to be copied to child timecards when PSA is configured to do so.
Default Bill Rate is Daily Rate   Indicates whether the Default Bill Rate is a daily rate rather than an hourly rate.
Description   Description of the milestone.
Disable Project Task Hours Roll Up   Determines whether project task hours are rolled up on the milestone.
Estimated Time To Completion   Estimated number of resource hours to complete the milestone.
Exclude from Billing   Indicates whether the business record is to be excluded from billing. You can override this setting on child objects such as timecard splits and expenses.
Exclude from Timecard Expense Rollups   When selected excludes the milestone from timecard and expense rollups. Any excluded milestones are omitted from the timecard expense rollup calculations.
Include In Financials   Indicates whether the milestone is to be included in project and RPGClosed Abbreviation of region, practice, group. actuals.
Invoice Date   Invoice date for the milestone.
Invoice Number   Number of the related invoice.
Invoice Transaction   Transaction ID of the invoice associated with the milestone.
Invoiced   Indicates this milestone has been invoiced.
Log Milestone Cost As External   Indicates whether the costs should be logged as external, such as for external resources working on the milestone.
Milestone Amount   Amount you will bill for achievement of this milestone.
Note:

The currency of this field is the currency of the parent project.
Milestone Cost   Estimated cost of the milestone, based on resource cost.
Note:

PSA does not roll up the cost amount unless Log Milestone Cost as External is selected.
Milestone Name * Name of this milestone, such as Requirements Document Draft 1. Must be unique.
Opportunity Product   Lookup to the relevant opportunity product.
Override Project Region/Practice/Group   Overrides the regionClosed A level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects./practiceClosed A level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects./groupClosed A level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects. to which the transactions on a miscellaneous adjustmentClosed A catch-all business record that allows you to correct data entry errors or adjust transactions. roll-upClosed Term used to describe how a lower level figure or transaction is included in a higher level transaction or calculation. to for region/practice/group actualsClosed Totals for a given time period..
Override Project Region/Practice/Group Currency Code   Currency code of the currency selected on the Override projectClosed A collection of activities and related items to be managed over a defined time range, such as timecards, expenses, milestones and budgets./regionClosed A level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects./practiceClosed A level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects./groupClosed A level of hierarchy used in PSA to which other objects belong such as resources, opportunities and projects..
Planned Hours   Total number of planned hours from all resources for this milestoneClosed A fixed target, which when achieved, can be billed to the customer for a fixed fee or by logging time against it.. This field exists on projects, assignments and milestones and is for simple planning purposes.
Project * Lookup to the related project.
Project Currency Exchange Rate   Project (bill rate) exchange rate, relative to corporate currency, calculated on the actual or the target date of the milestone. If the milestone's target date is populated but its actual date is blank, the latest available exchange rate is populated in the Project Currency Exchange Rate field. If the actual date is populated, the latest available exchange rate is populated in the Project Currency Exchange Rate field. The Project Currency Exchange Rate field is updated again if the actual date is changed or is in the future.
To stamp all historic and scheduled milestone records where the project currency exchange rate value is not populated in this field, see Update Project Currency Exchange Rates on Milestones and EVAs.
Project Task Hours   The total number of project task hours entered for timecards against this milestone. Do not manually edit this field.
Recognition Method  

Recognition method to apply to this record for Revenue Forecasting. The options available are:

  • Deliverable
  • % Complete
  • Equal Split: Months
  • Equal Split: Months/Actual Days in Part Periods
  • Equal Split: Months/Part Periods
  • Equal Split: Days
  • Equal Split: 4,4,5
Notes:

This is a global picklist that is on several objects used in Revenue Forecasting.

This field is not relevant if you are using the integration between PSA and Revenue Management.
Requires Customer Sign-off   Indicates whether this milestone requires customer sign-off.
Source Milestone   The source milestone from which the milestone is copied. This field is updated only when the milestone is copied from a template.
Start Date   Start date for this milestone.
Status   Status of the milestone. You can set this to Planned, Open, Approved or Canceled. The milestone must be set to Approved to be able to invoice.
Target Date * Target date for completion of the milestone.
Transaction   Transaction ID for the Milestone.
Vendor Account   Vendor account to use for vendor invoicing.
Note:

The Milestone Bill Rates and Assignment Bill Rates are always in the project currency. 

Milestone Totals

Key: Number preceding the comma represents the length of the field. Number after the comma represents the number of decimal places.

Field   Description
Action: Refresh Expense Roll-Ups   If checked on save, recalculates information from expenses associated with the milestone.
Action: Refresh Timecard Roll-Ups   If checked on save, recalculates information from timecards associated with the milestone.
Billable Amount In Financials   Currency value of billable hours logged against the milestone that can be viewed in project and RPG actuals.
Billable Amount Submitted   Currency value of billable hours logged against the milestone.
Billable Days In Financials 10,0 Number of billable days logged against the milestone that can be viewed in project and RPG actuals.
Billable Days Submitted 10,0 Number of billable days logged against the milestone.
Billable Expenses In Financials   Pass-through billable expenses logged against the milestone that can be viewed in project and RPG actuals.
Billable Expenses Submitted   Pass-through billable expenses logged against the milestone.
Billable Hours In Financials 12,2 Number of billable hours logged against the milestone that can be viewed in project and RPGClosed Abbreviation of region, practice, group. actuals.
Billable Hours Submitted 12,2 Number of billable hours logged against the milestone.
Non-Billable Days In Financials 10,0 Number of non-billable days logged against the milestone that can be viewed in project and RPG actuals.
Non-Billable Days Submitted 10,0 Number of non-billable days logged against the milestone.
Non-Billable Expenses In Financials   Non-billable expenses logged against the milestone that can be viewed in project and RPG actuals.
Non-Billable Expenses Submitted   Non-billable expenses logged against the milestone.
Non-Billable Hours In Financials 12,2 Number of non-billable hours logged against the milestone that can be viewed in project and RPG actuals.
Non-Billable Hours Submitted 12,2 Number of non-billable hours logged against the milestone.
Timecard External Costs In Financials   External timecard costs logged against the milestone that can be viewed in project and RPG actuals.
Timecard External Costs Submitted   External timecard costs logged against the milestone.
Timecard Internal Costs In Financials   Internal timecard costs logged against the milestone that can be viewed in project and RPG actuals.
Timecard Internal Costs Submitted   Internal timecard costs logged against the milestone.
Total Completed Points from Tasks 14,2 Total of points on completed project tasks rolled-up from the project.
Total Number of Completed Tasks 12,0 Total number of completed project tasks rolled-up from the project.
Total Number of Tasks 12,0 Total number of project tasks rolled-up from the project.
Total Points from Tasks 14,2 Total of points on all project tasks rolled-up from the project.

Accounting Connector

If PSA – Accounting Connector is installed in your org, additional fields are available on the Milestone object. For more information, see Milestone Fields.